"Alerted.org

Special Events Supervisor

Print (https://www.governmentjobs.com/careers/alpharetta/jobs/newprint/5193676)

Apply



Special Events Supervisor

Salary

$61,120.00 - $70,105.00 Annually

Location

Park & Cultural Services, GA

Job Type

Full time

Job Number

2026-00001

Department

Recreation, Parks & Cultural Services

Opening Date

01/09/2026

Closing Date

1/20/2026 5:00 PM Eastern

+ Description

+ Benefits

Job Summary & General Information

Under general direction of the Recreation Services Manager, supervises, plans, schedules, coordinates, and reviews all details of all City special events. Performs a variety of professional, supervisory work in planning, organizing, inspecting, and directing all activities related to the general and specialized nature of the special events of the Recreation, Parks, & Cultural Services Department; provides supervision, direction, and resources necessary to the event coordinator(s), contracted vendors, and general public; providing a variety of information to other agencies, City staff, and the general public. Provides technical assistance to the Community Services Manager. Conduct reviews and initiate disciplinary action, as needed.

This is an exempt position.

Essential Job Functions and Responsibilities

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and may not necessarily convey the qualifications of incumbents within the position.

+ Plans, schedules, assigns, supervises, reviews, and participates in the production of successful events for the City of Alpharetta’s Recreation, Parks, and Cultural Services Department. Takes the initiative in planning and supervising the execution of all special events at multiple locations, exercising discretion and independent judgment. Oversee the work of the contracted event logistics companies and event coordinators, manages the event timelines, interprets site plan drawings, maps, specifications, and other elements as required.

+ Assists the internal and external marketing teams in the creation and production of effective advertising, marketing, and publicity for festivals and events; provides art direction to graphic designers and/or contracted event management teams; writes copy for brochures, posters, newspaper ads, flyers, and online registration portals. Oversee the adherence to the marketing process and deadlines by event coordinators, and maintain consistent, appropriate branding and communication via digital marketing tools including websites, e-newsletters, and social media.

+ Provides guidance to outside event applicants, event partners, subordinates, vendors, volunteers, local business owners, and residents to accomplish the Department’s mission and goals by adhering to established policies, procedures, and guidelines, and setting a positive example.

+ Works with the Finance Department to oversee the RFP/bid process, including soliciting vendor quotations for procurement of goods and services; coordinating team to evaluate quotations using price comparison methods and price analysis; selecting the vendor.

+ Assists Recreation Services Manager in preparing divisional budget for events and monitoring expenses. Estimates time, cost, labor, equipment, and material needs. Manages spending for all events per the designated budget and tracks incoming vendor and sponsor fees. Works with Recreation Services Manager and City partners to develop long-term and short-term goals, event structure and design, and planning and logistics for City events.

+ Supervises, reviews, and evaluates vendors’ work performance; works with vendors to correct deficiencies. Reviews and approves invoices prior to submitting for payment. Works with the Recreation Services Manager to implement documentation procedures when appropriate.

+ Reviews and evaluates event coordinators’ work performance. Sets work standards and establishes work schedule. Works with event coordinators to correct deficiencies. Maintains time records for event coordinators and approves leave (PTO) and overtime. Implement discipline procedures as directed.

+ Participates in the interview process/selection of division staff and provides or coordinates staff training.

+ Discusses job details with event coordinators to ensure conformity with division goals; monitors work activities to ensure compliance within established policies and procedures.

+ Communicates and coordinates courteously and effectively with the public, other City employees, officials, vendors, corporate sponsors, volunteers, and other outside organizations.

+ Ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and general public; initiates any actions necessary to correct deviations or violations; maintains first aid practices and techniques.

+ Coordinates effectively with interdepartmental teams that assist with special events, trains them on assigned tasks, and supervises their work during events as needed.

+ Establishes safety/security plans and road closures with the Alpharetta Police Department and Public Works; communicates through public channels, schedules meetings to plan/review course of action. Organizes official safety and liability documentation from vendors for alcohol permitting, code enforcement, risk management and Alpharetta Fire Marshals to review for approval.

+ As assigned, arranges and attends committee and staff meetings representing the City by participating in committees and study groups as assigned by the Recreation Services Manager and/or Director of Recreation, Parks and Cultural Services.

+ Supervises the application and approval process for non-City produced events including the review and communication of approval for all Film Permitting and Special Event Applications.

+ Supervises the regular maintenance of calendar of events for website and community distribution, and Active Net calendar of events

+ Supervises the regular maintenance of databases of local vendors, businesses, entertainment, food and beverage, sponsors, and volunteer organizations.

+ Supervises the regular maintenance of direct mail/email database for events and non-profits for all event vendors.

+ Performs site visits to measure, map and prepare the event footprint for vendors and attendees.

+ Maintains cooperative working relationships with media for event publicity and with a variety of vendors and performs in the public eye for podcasts, interviews, and other media outlets.

+ Supervises the analysis of social impact with post-event surveys and summaries sent to attendees, vendors, sponsors, internal teams, and officials.

+ Oversees coordination and supervision of staff and recruiting volunteers to support events.

+ Assists in the instruction and training of interns.

+ Requests, receives, processes and tracks invoices and payments to vendors, paying attention to detail of correct codes, attaching receipts, and submitting in timely manner.

+ Performs customer service functions; provides assistance and information related to department programs, events, fees, procedures, forms, or other issues; responds to routine questions, complaints, or requests; initiates problem resolution.

+ Prepares and updates a variety of reports and professional business letters.

+ Communicates with managers, director, employees, other departments, program participants, the public, outside organizations, and other individuals as needed to coordinate work activities, reviews status of work, exchanges information, or resolves problems.

+ Demonstrates an awareness and appreciation of the cultural diversity of the community.

+ Performs related duties as required or assigned.

Knowledge, Skills & Abilities required

Knowledge of:

+ Principles and practices of employee supervision, including work planning, assignment review and evaluation, conflict resolution, discipline, and training of staff in work procedures.

+ Principles and practices of marketing to promote community events.

+ Planning, administration, organizational, scheduling, coordination, and promotional activities related to the staging of special events, concerts, festivals, and related activities.

+ Principles and practices of municipal budget preparation and control.

+ Modern office procedures, methods, and equipment including proficiency with personal computers and Microsoft 365.

+ Effective methods used in preparing and presenting facts and information to the public and the media.

+ Principles and techniques of graphic design.

+ Methods and techniques utilized in advertising and public information.

+ Techniques used in public relations and customer service practices.

+ English usage, spelling, grammar, and punctuation, both orally and in writing.

Ability to:

+ Lead lower-level staff and volunteers, including training, work planning, organizing, scheduling, and coordinating.

+ Understand, interpret, monitor, and apply all relevant laws, rules, regulations, policies, and procedures.

+ Maintain order and safety in crowded and noisy environments.

+ Maintain accurate financial records and work within authorized budgeted resources.

+ Prioritize and perform effectively with constant interruptions and limited privacy while managing multiple tasks.

+ Oversee and participate in the maintenance of records.

+ Analyze problems, identify alternative solutions, project consequences of proposed action, and implement recommendations in support of goals.

+ Work in a fast-paced environment, occasionally, under extremely stressful conditions.

+ Communicate clearly and concisely, both orally and in writing.

+ Independently organize work, set priorities, meet deadlines, and follow up on assignments.

+ Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.

Minimum Qualifications

Combination of education and experience sufficient to successfully perform the essential functions of the job qualifications.

+ Bachelor’s degree from an accredited college or university with major course work in event planning, marketing, hospitality, or a related field.

+ Four to six (4-6) years previous experience performing program/event coordination work in similar types of programs or technical area to which assigned.

+ At least two (2) years of administrative and supervisory experience.

+ Possession and maintenance of Certified Park and Recreation Professional (CPRP) certification preferred.

+ Must be willing to work varying hours, including evenings, weekends and/or holidays assigned.

+ Possession of a valid Georgia Class C driver’s license.

Physical Demands & Work Environment

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment. Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasping to manipulate reference books and manuals; lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supplemental Information

This job description does not constitute an employment agreement between the City of Alpharetta and employee and is subject to modifications as the needs and requirements of the position change.

The City of Alpharetta is an Equal Employment Opportunity (EEO) employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Employee Manual & Benefits Handbook or bona fide occupational qualifications).

In compliance with the Drug-Free Workplace Act of 1988, the City of Alpharetta is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse poses a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace.

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if they have a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Alpharetta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Medical, Dental and Vision

Medical: 2 High Deductible Health Plan (HDHP) options (HRA and HSA) with lower monthly costs. Dental: no deductibles. Coverage includes preventive, basic, major restorative, and child orthodontia. Vision: eye care and eyewear (contacts, lenses and frames). Laser correction procedures. FSA: Medical and dependent care.

Retirement Health

Medical Coverage: retirees (age 55+ and 10+ yrs. of service) may continue individual coverage up until Medicare eligibility at age 65. Medical Reimbursement: retirees (age 55+ and 15+ yrs. of service) receive a monthly reimbursement benefit as periodically determined by the Pension Board of Trustees.

Retirement

Defined Contributions 401(a): City contributes 10% of employee's annual base pay. Vested benefit accrued at 20% a year, with full vesting after 5 years of service. Deferred Compensation (457) and Matching Contributions: employees may elect to participate at any time. After 1 year of continuous employment, City matches employee's contributions, up to 5%.

Paid Holidays

10 City Holidays and 1 Personal Holiday upon hire and every Jan. 1st.

Paid Parental Leave

2 weeks paid parental leave for birthmother, spouse and adoptive parents (after 1 year of employment).

Georgia College Savings (529)

Employees can opt to participate in this state-sponsored, tax-advantaged college savings plan.

Tuition Reimbursement

After 1 year of employment, employees may receive tuition reimbursement up to a rate equivalent to 15 credit hours at Georgia State University annually. Reimbursement is based on prior approval, course grades, and annual program funding.

Employee Assistance Program (EAP)

24/7 assistance. 6 confidential counseling sessions per issue for employee and/or family member.

Group Term Life Insurance and AD&D

Employee: 3.5 x annual base pay up to annual maximum. Spouse: $5,000. Child: $2,500. Premiums paid 100% by the City.

Disability Insurance

Short-Term Disability: 66.67% of base pay after 14 days of disability. Long-Term Disability: 60% of base pay after 26 weeks of disability. Premiums paid 100% by the City.

Paid Time Off (PTO)

PTO is provided for rest, recreation, illness and family needs. Hours are accrued bi-weekly.

+ 0.0 - 1.0 yrs of service - 12 days annually

+ 1.1 - 5.0 yrs of service - 18 days annually

+ 5.1 - 10.0 yrs of service - 24 days annually

+ 10.1 + yrs of service - 27 days annually

Please see complete Benefits Summar (http://www.alpharetta.ga.us/docs/default-source/human-resources/benefits/employee-benefits-summary-summary.pdf?sfvrsn=20f3c4ab\_6) y for details.

Additional Amazing Benefits

+ Employer of Choice. Great work atmosphere.

+ 100% discount on City Recreation & Arts Programs (https://www.alpharetta.ga.us/government/publications/recreation-parks-activity-guides)

+ FREE Wellness Program and Annual Flu Shots

+ Direct Deposit

+ Employee Recognition and Service Awards

+ Bereavement Leave

+ PTO Sell Back Days

For more information click here (https://www.alpharetta.ga.us/docs/default-source/human-resources/benefits/employee-benefits-summary-summary.pdf?sfvrsn=20f3c4ab\_6) for City's Complete Employee Benefits Summary.

Benefits are subject to change at any time and based upon funding and approval by City Council. Eligibility, coverage, exclusions and limitations may apply. For specific information please refer to the City's Employee Health Benefits Summary (https://www.alpharetta.ga.us/government/departments/human-resources/resources) , Employee Handbook (https://www.alpharetta.ga.us/government/departments/human-resources/resources.) , or contact Finance Department - Benefits Division.

Employer

City of Alpharetta, GA

Department

Recreation, Parks & Cultural Services

Address

2 Park Plaza Alpharetta, Georgia, 30009

Website

https://www.alpharetta.ga.us/government/departments/recreation-parks

Apply

Please verify your email address Verify Email