"Alerted.org

Hiring a Purchasing Coordinator!

Job Description

We are seeking a dedicated Purchasing Coordinator to join our team. The role involves managing invoices, conducting physical inventory audits, and supporting administrative tasks. You will also play a crucial role in purchasing repair parts and coordinating orders within the company.

Responsibilities

+ Create invoices using QuickBooks and ensure they are processed from start to finish.

+ Enter invoice information into the FNS Tracker system.

+ Submit invoices into customer supply chain software programs.

+ Purchase repair parts using online resources and provided email contacts.

+ Perform physical inventory audits and update the internal Tracker system.

+ Support administrative tasks and purchasing duties as needed.

+ Assist the management team with additional duties.

+ Help with printing labels and managing filing, faxing, and scanning paperwork.

+ Review orders and coordinate with other departments for processing.

+ Communicate with customers when necessary.

Essential Skills

+ Proficiency in QuickBooks.

+ 3+ years of experience in procurement and administrative roles.

+ Basic proficiency in Excel.

+ Strong computer skills, including typing and Outlook.

+ Experience in data entry and data input.

Additional Skills & Qualifications

+ Experience with invoicing and purchase orders.

+ Time management skills.

+ Strong administrative abilities.

Work Environment

The role is based in an office setting with a cubicle setup. Equipment is provided. Working hours are Monday to Friday, 7:00 AM to 3:30 PM. The company offers a supportive team culture with opportunities for career growth and benefits, including medical, dental, and vision, once the position becomes permanent. Regular pay increases and annual raise considerations are also part of the package.

Job Type & Location

This is a Contract to Hire position based out of CAROL STREAM, IL.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in CAROL STREAM,IL.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.