• Executive Assistant

    Institute for Applied Behavior Analysis (Pasadena, CA)


    IABA – Institute for Applied Behavior Analysis is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and reporting support to our executive team. This role plays a critical part in ensuring executive efficiency through coordination of workflows, preparation of reports, data tracking, and timely follow-up.

     

    The ideal candidate will have strong Excel and reporting skills, excellent organizational abilities, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.

     

    Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m. (In-office)

     

    Employment Status: Full-time, Non-Exempt

     

    Pay Range: $26.00 – $29.00 per hour (based on experience and qualifications)

    Requirements

    Executive & Administrative Support (30%)

     

    + Provide direct administrative support to executive leadership

    + Manage executive calendars, scheduling, and meeting coordination

    + Draft correspondence, prepare documents, and organize executive materials

    + Track action items and ensure timely follow-up on executive requests

    + Handle confidential and sensitive information with professionalism and discretion

     

    Reporting & Data Support (70%)

     

    + Prepare and maintain Excel-based trackers, logs, and reports

    + Compile and organize data for weekly and monthly leadership updates

    + Ensure accuracy, consistency, and completeness of executive reports

    + Support ad hoc data requests and reporting needs

    + Assist with preparation of presentations, summaries, and materials for leadership meetings

    + Perform other related duties as assigned

    Qualifications

    + Prior experience supporting executives or senior leadership

    + Strong proficiency in Microsoft Excel (including formulas, pivot tables, and trackers)

    + Excellent organizational, time-management, and prioritization skills

    + Strong written and verbal communication abilities

    + High attention to detail and ability to maintain confidentiality

    + Ability to manage multiple priorities across executives in a dynamic work environment

     

    Benefits

     

    + 401(k)

    + Dental insurance

    + Employee assistance program

    + Employee discount

    + Health insurance

    + Life insurance

    + Paid time off

    + Paid sick time

    + Referral program

    + Vision insurance