• Executive Administrative Assistant

    J&J Family of Companies (Spring House, PA)


    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

    Job Function:

    Business Support

    Job Sub** **Function:

    Administration & Secretarial

    Job Category:

    Business Enablement/Support

    All Job Posting Locations:

    Spring House, Pennsylvania, United States of America

    Job Description:

    **We are searching for the best talent for an Executive Administrative Assistant.** This hybrid position will be based in Springhouse, Pennsylvania.

     

    _Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._

     

    About Innovative Medicine

     

    Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

     

    Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

     

    Learn more at https://www.jnj.com/innovative-medicine

     

    The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.

    Key Responsibilities:

    + Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics

    + Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.

    + Communicating effectively and articulately with all levels of the organization.

    + Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution. An AMEX Corporate Meeting Card will be required.

    + Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary

    + Recruitment Support: Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors. Maintain monthly INTO Organization Chart updates.

    + Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups

    + Achieving results in the absence of day-to-day guidance

    + Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism.

    Qualifications:

    + A minimum of a high school diploma is required. An associates degree is preferred.

    + A minimum of eight (8) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.

    + Strong organizational skills are required.

    + Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.

    + Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.

    + Ability to prioritize and execute tasks with minimal direction or supervision is required.

    + Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.

    + Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.

    + Proficient with eMarketplace, Concur

     

    This job posting is anticipated to close on **1/16/2026** .

     

    This position is overtime eligible.

     

    Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

     

    Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

    Required Skills:

    Preferred Skills:

    Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing