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Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

+ Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

+ MORE employee discounts on lodging, food, gear, and mountain shuttles

+ 401(k) Retirement Plan

+ Employee Assistance Program

+ Excellent training and professional development

+ Referral Program

Full Time roles are eligible for the above, plus:

+ Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

+ Free ski passes for dependents

+ Critical Illness and Accident plans

Job Summary:

The Senior Administrative Assistant for Food & Beverage (F&B) provides high-level administrative and operational support to the department’s leadership team. This role ensures smooth department operations through effective calendar coordination, communication management, documentation support, and facilitation of administrative workflows. Acting as a central connection between leadership, staff, and vendors, the position supports financial processing, reporting, onboarding, and day-to-day logistics critical to departmental success.

Job Specifications:

+ Starting Wage: $22.32/hr - $30.57/hr

+ Employment Type: Year Round

+ Shift Type: Full Time hours available

+ Minimum Age: At least 18 years of age

+ Housing Availability: Yes

Job Responsibilities:

Administrative & Communication Support

+ Handle phone calls, emails, guest inquiries, and vendor communication on behalf of F&B leadership.

+ Manage executive calendars, schedule meetings, and coordinate departmental communications

+ Prepare and distribute departmental reports, presentations, meeting materials, and internal communications.

+ Maintain organized workflows, records, files, and meeting minutes.

Financial & Payroll Administration

+ Process invoices, payment requests, purchase orders, and other financial documents using Coupa and OnBase

+ Assist with payroll tasks including attendance tracking, leave applications, and corrections.

+ Assist with processing, purchasing and invoicing of capital projects

Operational Support

+ Support event and banquet operations by managing Banquet Event Orders (BEOs) and logistics coordination.

+ Assist with onboarding processes and maintain training and compliance tracking records.

+ Provide occasional frontline support to F&B teams during high-volume periods.

+ Participate as a key member of the Stevens Pass Administrative Team, supporting resort-wide operations as needed.

Menu, Collateral, & Creative Tasks

+ Update, design, and print menus, wine lists, promotional flyers, and event signage.

Inventory, Supply, & Vendor Coordination

+ Monitor and maintain office and departmental supplies through timely ordering.

+ Coordinate vendor arrangements including floral orders, uniforms, and specialized supplies.

Job Requirements:

+ 1–3 years of experience in administrative or hospitality-related roles.

+ Proven organizational, time-management, and multitasking skills.

+ Excellent written and verbal communication abilities.

+ High School Diploma or GED required; degree in Hospitality Management or Business preferred.

+ Proficiency with Microsoft Office Suite and Microsoft Teams.

+ Experience with Coupa (purchasing/receiving) and OnBase (invoice processing).

+ Familiarity with POS systems or restaurant management software.

+ Exceptional attention to detail and accuracy in managing financial and scheduling tasks.

+ Ability to work under pressure in fast-paced environments.

+ Strong interpersonal skills and adaptability across diverse operational needs.

Preferred Skils:

+ Event planning experience.

+ Group speaking and presentation skills.

+ Ability to design flyers and promotional materials.

The expected pay range is $22.32/hr - $30.57/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

_Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._

_Requisition ID 513160_

_Reference Date: 01/09/2026_

_Job Code Function: Administrative_