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Billing Specialist – Fuel Our Growth and Precision

Be the Engine of Our Financial Momentum

Since 1983, Setpoint Systems Corporation has led the Rocky Mountain Region in building automation. Today, we are in a high-growth phase, scaling our operations and assembling a team of motivated professionals who thrive in a fast-paced environment.

We are seeking a Billing Specialist who is more than just a data entry expert. We need a decisive, detail-oriented professional to own our end-to-end billing cycle. You will be a critical link in our cash-flow chain, ensuring that as we scale, our financial precision remains world-class. If you are a proactive problem-solver who enjoys working at the heart of a growing business, we want you on our team.

Key Responsibilities1. High-Velocity Invoicing & Execution

+ Own the Workflow: Execute full-cycle billing for major construction projects, parts sales, and Technical Service Agreements (TSAs).

+ Strategic Delivery: Ensure every invoice reaches the customer on time and follows exact billing specifications to eliminate friction.

+ Verification: Proactively confirm receipt of invoices to clear the path for timely payments.

+ Adjustments: Manage billing records and process customer adjustments with speed and accuracy.

2. Commission Management

+ Calculate Success: Precisely calculate quarterly commission payments for our high-performing sales and project staff.

+ Approval Synergy: Drive the approval workflow by preparing clear, accurate reports for the Controller and President.

+ Data Integrity: Keep our management information systems updated with the latest sales commission data.

3. Compliance & Account Strategy

+ Lien Waiver Mastery: Navigate the complexities of conditional and unconditional lien waivers to facilitate smooth project funding.

+ Rapid Onboarding: Create new customer and site accounts, assisting in the credit application process to get new projects moving fast.

4. AR Collaboration & Administration

+ Growth Support: Partner with the AR team on collection efforts to maintain a healthy balance sheet.

+ Standardization: Maintain a comprehensive desk reference manual, ensuring our billing processes are scalable and repeatable.

+ Team Player: Support office-wide objectives, including telephone coverage and general administrative excellence.

Performance Metrics for Success

+ Billing Velocity: 100% of construction invoices billed by contract cutoff; service/parts invoices issued within 48 hours of completion.

+ TSA Precision: Ensure all Technical Service Agreements are invoiced exactly on their scheduled dates.

+ Operational Excellence: Maintain strict adherence to Setpoint’s elite procedural standards.

What We’re Looking For

+ The Background: Proven experience in billing or accounting, ideally within the construction or technical services industry.

+ The Mindset: A self-motivated individual who values accuracy, consistency, and transparency.

+ The Skills: Strong organizational ability and a collaborative spirit to work alongside Project Managers and the Controller.

+ The Drive: Someone who thrives when deadlines are tight and accuracy is paramount.

Why Join Setpoint Systems?

+ Rapid Expansion: Be part of a company that is actively growing and investing in its people.

+ Collaborative Culture: Work in an environment where your expertise is respected and your impact is visible every day.

+ Legacy of Excellence: Join a 40+ year industry leader with a reputation for innovation and craftsmanship.

Ready to accelerate your career with a proven leader? Apply now and help Setpoint Systems fuel the future of building automation!

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