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Department Assistant

We are seeking a dedicated and detail-oriented Department Assistant to provide comprehensive administrative support working in School of Nursing at a prestigious university in the University Circle area. The ideal candidate will help ensure the efficient operation of the program office, support faculty and students, and facilitate clear communication across all levels of the School of Nursing.

Key Responsibilities:

+ Support the PhD Program Director with calendar management, travel arrangements, and meeting coordination

+ Maintain templates and databases for program syllabi, student progress, awards, funding, and committee records

+ Coordinate and manage PhD milestones (dissertation submission, orientation events, advisor onboarding, etc.)

+ Assist in preparing annual reports and facilitating information collection for program reviews and training grants

+ Serve as administrative support for program faculty committees and the PhD Council

+ Communicate regularly with students, faculty, staff, and administration, ensuring policy implementation and timely updates

+ Manage the admissions process, organize recruitment materials/events, and collaborate with university offices

+ Track office supply inventory, process expenses/reimbursements, and support budget preparation/forecasting

+ Maintain and update website content for program-related academic information

Requirements:

+ Proven administrative experience, preferably in an academic or healthcare setting

+ Strong organizational, communication, and multitasking skills

+ Proficiency in Microsoft Office Suite and familiarity with academic databases and systems

+ Ability to maintain confidentiality and manage sensitive academic/student records

Please email your resume to [email protected] for immediate consideration, and include a brief cover letter outlining your relevant experience

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.