"Alerted.org

Overview

Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Payroll Coordinator general tasks include processing time system data to prepare for bi-weekly payroll processing, providing customer support with questions concerning the time system and payroll processing, report distribution, statistical reporting, garnishment processing, manual check creation, and general payroll auditing.

This is a temporary role, ending on 10/31/2026.

What you'll get from working at The Y:

+ Individual membership to the YMCA of Greater Seattle

+ Free access to mental health resources

+ Rapidly accruing paid time off (PTO) available immediately upon hire

Compensation $25 per hour

Responsibilities

+ First line responder with centralized payroll help desk support for the YMCA. Answers telephone, email and in person questions concerning proper time entry practices, employee self-service, and general payroll related questions.

+ Assists Payroll Administrator with preparation and transmission of Association bi-weekly payroll for 2500+ employees.

+ Ensures accuracy of payroll processing including hours calculations, manual check calculations, adjustments, deductions, reimbursements, and void checks.

+ Generates and distributes Labor Distribution and Overtime reports to Branch Execs, Supervisors, and Branch Admin staff.

+ Processes void and manual checks under the discretion of the Payroll Administrator.

+ Communicates and collaborates with HR team to make necessary changes/updates to employee records.

+ Responsible for monthly information returns including union and statistical reporting.

+ Assists Payroll Administrator with garnishment calculation, compliance, and tracking.

+ Participates as team member to ensure success of HRIS system upgrades. Ensures compliance with Association payroll practices.

+ Assists Payroll Administrator with W-2 distribution. Responds to requests for replacement W-2s.

+ Assists Accounting Manager with special projects related to payroll and completes other duties as assigned including assisting with month-end and yearly audit.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)

Qualifications

+ One to three years of related payroll experience.

+ Superior customer service with strong written and verbal communication skills.

+ Intermediate MS Excel skills.

+ Ability to exercise discretion.

+ Ability to manage and prioritize multiple tasks.

+ Strong work ethic and team player.

PREFERRED EDUCATION AND EXPERIENCE

+ Bachelor’s degree in accounting, business or related field preferred. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.

+ FPC designation preferred but not required.

+ Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

LEADERSHIP COMPETENCIES Values Strengthens the Y’s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work. Inclusion Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions. Develop Self and Others Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development. Quality Results Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism. Change Capacity Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y’s mission. Inspire Others Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships.

COMPETENCIES 1. Business Acumen. 2. Communication. 3. Critical Evaluation. 4. Relationship Management. 5. Ethical Practice.

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

TRAVEL Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to [email protected].

MISSION STATEMENT:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES:

+ Respect

+ Responsibility

+ Honesty

+ Caring

+ Passion for Excellence