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Job Description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Manager civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Community Relations Specialist or Administrative Staff Analyst), or 4) Parks employees who are reachable on the Administrative Manager Exam No.1552 or 1195 or a comparable civil service list or qualify for a comparable title. [Please indicate the exam and your list number or comparable title on your resume.]

The Environment and Planning division includes Forestry Operations, Forestry Programs, the Natural Resources Group, Nurseries, and Planning teams. We are committed to attracting and retaining a diverse staff and we encourage candidates from all backgrounds to apply.

Major Responsibilities

- Under general direction, with wide latitude for independent initiative and judgment, manage Brooklyn Forestry office staff, supplies and equipment. Review, prioritize, organize and distribute work to office staff.

- Manage purchasing for Borough Forestry; review requests, obtain quotes and facilitate procurement.

- Liaise with Information Technology and Telecommunications (ITT), Environment and Planning Administration staff and Correspondence team.

- Produce weekly, monthly, storm and on-demand reports for the Director of Forestry.

- Coordinate Forestry Storm Response.

- Utilize ForMS, AMPS, E&P IQ Database, Microsoft SharePoint and Office Suite proficiently to accomplish daily duties and responsibilities. Ensure quality assurance of all data.

- Track Brooklyn Forestry service requests, Daily Intermediate Attention's (DIAs), work orders and productivity in coordination with E&P Inspection and Production Units, District Staff, and Contractors, Forestry Supervisors and Inspectors.

- Track expense contracts, budgets, and invoicing.

- Work with other agencies, utilities and organizations to coordinate field projects, meetings and other events.

- Draft and edit correspondence related to Brooklyn Forestry issues, ensuring all Correspondence Service Level Agreements (SLAs) are met. Answer phones and manage Forestry communications.

- Coordinate with Parks Legal and City Law Department to schedule Examination Before Trials (EBTs).

- Supervise and train other office staff as needed.

Work Location: Prospect Park, Brooklyn

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 765224.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 95,000.00

Salary Max: $100,000.00