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ADMINISTRATIVE PROGRAM MANAGER 2 (RECORDS MANAGER)

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ADMINISTRATIVE PROGRAM MANAGER 2 (RECORDS MANAGER)

Salary

$3,579.00 - $7,025.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

PNO-920-011226-LR

Department

Port of New Orleans Port Commission

Opening Date

01/12/2026

Closing Date

1/18/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PNO-920-011226-LR

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.

Port NOLA seeks an Administrative Program Manager 2 that will serve as the Records Manager. This role will actively provide records management subject matter expertise and cultivate a robust, customer-serve oriented records management program which adheres to Louisiana Records Law and industry standards and streamlines the efficiency of records processes across the organizations.

The ideal candidate will possess strong leadership and organizational skills with demonstrated expertise in records and information management. They will have a comprehensive understanding of records lifecycle processes, including retention, disposition, and archival preservation, as well as experience implementing electronic content management systems. The successful candidate will demonstrate sound judgment, attention to detail, and the ability to interpret and apply state and federal records management regulations.

They will excel in cross-departmental collaboration, employee training, and process improvement initiatives that enhance efficiency and compliance. A commitment to public service, confidentiality, and the Port’s mission to maintain the integrity and accessibility of official records is essential.

Help ensure the integrity, accessibility, and preservation of vital agency records – apply today to join the Port of New Orleans Team!

Minimum Qualifications

Five years of experience in administrative services; OR

Six years of full-time work experience in any field plus two years of experience in administrative services; OR

A bachelor's degree plus two years of experience in administrative services; OR

An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=170690) .

Job Duties and Other Information

Job Duties:

+ Leads and oversees comprehensive records management operations— including record creation, maintenance, retention, and disposition — ensuring compliance with state and federal regulations and alignment with the Port’s strategic goals.

+ Implements and manages enterprise electronic content management systems (Laserfiche)to improve efficiency, automate workflows, and enhance accessibility and security of records across departments.

+ Serves as the Records Management Officer and Custodian of Records, liaising with the Louisiana Secretary of State’s Office and legal counsel to ensure proper handling of records requests, litigation holds, and archival preservation.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Career Progression: This position may be filled as a Administrative Program Manager 2.

Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Lynetta Robinson

Port of New Orleans / Human Resources

New Orleans, LA 70160

(504) 528-3226

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

No questions may be skipped.

+ Please click to acknowledge the above statement.

02

Please select how you qualify for this position from the options below.

+ Five years of experience in administrative services.

+ Six years of full-time work experience in any field plus two years of experience in administrative services.

+ A bachelor's degree plus two years of experience in administrative services.

+ An advanced degree plus one year of experience in administrative services.

+ None of the above.

03

Beyond basic document storage, which ERMS tools have you used to automate retention or legal holds?

04

What is the largest volume of data (either in terabytes or boxes) you’ve personally archived?

05

What is the most complex workflow you’ve documented into a Standard Operating Procedure?

06

What specific software or method do you use to redact sensitive information (like SSNs or security codes)?

07

Have you included "ALL" of your work experience on your application? If not, please return to the "Work Experience" section to complete your application. Resumes will not be accepted in lieu of completed education and work experience sections on your application.

+ Yes

+ No

08

Are you currently employed by the Port of New Orleans?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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