• Administrative Assistant

    Traverse des Sioux Library System (Mankato, MN)


    ### Job Duties

    Provide administrative assistance to the Executive Director.

     

    Prepare accounts payable invoices for approval and payment.

     

    Coordinate office maintenance requests and office cleaning.

     

    Order and maintain office and cleaning supplies.

     

    Maintain office equipment and coordinate repairs as needed.

     

    Maintain central files.

     

    Maintain insurance information.

     

    Prepare accounts receivable invoices as directed.

     

    Prepare deposits.

     

    Maintain petty cash.

     

    Update member directory annually and as needed.

     

    Maintain employee contact list.

     

    Manage maintenance and repairs on company vehicle.

     

    Post job openings, schedule interviews, and maintain employment paperwork and files.

     

    Manage enrollment in group benefit programs.

     

    Manage annual performance appraisal process, including sending out self-appraisal forms to all employees and appraisal forms to supervisors, and filing signed appraisals when completed.

     

    Work with the Executive Director to keep the Employee Handbook updated.

     

    Update Summary of Benefits annually.

     

    Keep labor law posters up to date.

     

    Record and transcribe board minutes for the Board of Directors monthly meeting and post to website when approved.

     

    Maintain board membership lists and update board contact information.

     

    Track board member terms.

     

    Assemble and email monthly board packets.

     

    Copy and assemble board packets and other handouts for board meetings.

     

    Prepare Executive Director annual performance evaluation instrument for the Personnel Committee, compile responses, and work with the Board Chair on the process.

     

    Other related duties as assigned.

     

    ### Minimum Education Required

    An AA Degree or equivalent experience in office administration.

     

    ### Minimum Experience Required

    Requires 3 to 5 years of administrative experience.

     

    ### Shift

    First (Day)

     

    ### Number of Openings

    1

     

    ### Public Transportation Accessible

    No

     

    ### Veterans Encouraged to Apply

    Yes

     

    ### Physical Required

    No

     

    ### Drug Test Required

    No

    ### Compensation

    $20.00 - $25.53 / Hourly

     

    ### Postal Code

    56001

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

     

    5081

     

    ### Job Type

     

    Full Time

     

    ### Job Benefits

     

    Health insurance; medical and dependent care flexible spending account; voluntary employee benefit account; Public Employee Retirement Association benefits; life insurance and accidental death and dismemberment insurance; vacation, sick, and personal leave; eleven paid holidays.

    ### Application Link

    https://tdslibrary.formstack.com/forms/employment_application