• Executive Assistant/Football Logistics Coordinator

    University of Michigan (Ann Arbor, MI)


    Executive Assistant/Football Logistics Coordinator

    How to Apply

    A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

    Job Summary

    The Executive Assistant / Office Coordinator provides primary administrative and operational support to the Chief of Staff while also supporting the Head Coach. This role ensures efficient football office operations, manages executive coordination, and oversees office administration and staff onboarding within a fast-paced, high-performance Power 4 football program.

    Responsibilities*

    + Chief of Staff & Executive Support

    + Serve as the primary administrative support for the Chief of Staff, managing calendars,meetings, communications, and priorities.

    + Support the Head Coach with scheduling, travel preparation, and correspondence asneeded.

    + Prepare meeting materials, agendas, and follow-up documentation; assist with specialprojects and reporting.

    + Maintain strict confidentiality and exercise sound judgment in all executive matters.

    + Office Operations & Coordination

    + Oversee day-to-day football office operations, ensuring organization, efficiency, and professionalism.

    + Manage office supplies, equipment, inventory, and vendor coordination.

    + Coordinate office logistics including workspace assignments, access credentials, and shared resources.

    + Staff Onboarding & Internal Coordination

    + Lead onboarding logistics for new football staff, including office setup, systems access, and orientation coordination.

    + Serve as liaison with HR, IT, Compliance, and Facilities to ensure smooth staff integration.

    + Maintain staff directories, onboarding checklists, and internal documentation.

    + Communication & Scheduling

    + Support internal communication across the football staff and athletic department.

    + Coordinate staff meetings and football office events as directed by the Chief of Staff.

    + Other duties as assigned by the Athletic Director and Head Football Coach

    Required Qualifications*

    + Bachelors Degree

    + 3 years of experience in college and/or professional athletics

    Desired Qualifications*

    + Experience with Division I FBS Football

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    Additional Information

     

    In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

     

    + Generous time off.

    + A retirement plan that provides two-for-one matching contributions with immediate vesting.

    + Many choices for comprehensive health insurance.

    + Life insurance.

    + Long-term disability coverage.

    + Flexible spending accounts for healthcare and dependent care expenses

     

    Background Screening

     

    The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    272760

     

    Working Title

     

    Executive Assistant/Football Logistics Coordinator

     

    Job Title

     

    Administrative Specialist

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Onsite

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Exempt

     

    Organizational Group

     

    Intercolleg Athletic

     

    Department

     

    Athletics

     

    Posting Begin/End Date

     

    1/12/2026 - 1/19/2026

     

    Career Interest

     

    Administration

     

    Athletics