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The Assistant Director of Operations supports the University in the High School (UHS) Program by managing high-volume operational processes, maintaining the UHS database infrastructure, coordinating registration for more than 6,000 students annually, and serving as a central liaison to high school partners and internal campus departments. The role ensures data accuracy, compliance with institutional and NACEP standards, and effective administration of grant-funded early college initiatives.

Database Management

+ Maintain and enhance the UHS database tracking course offerings, instructors, and sections across 120+ partner high schools.

+ Verify course and instructor information with high school partners.

+ Serve as operational liaison to Registrar, Student Accounts, and IT.

+ Develop queries and reports to support enrollment management and institutional analysis.

UHS Registration and Enrollment Operations

+ Coordinate term setup and registration processes with UHS staff and campus partners.

+ Oversee enrollment and payment workflows for 9,000+ annual registrations.

+ Provide support to students, families, and instructors during registration periods.

+ Manage invoicing and reconciliation for third-party payment schools.

Office Administration

+ Respond to inquiries from high schools, instructors, students, and internal departments.

+ Support administrative activities tied to NACEP standards, quality assurance, and reporting.

+ Contribute to process improvements and efficient daily operations of the UHS office.

+ Coordinate with FSC Legal and the partnering High School for all necessary MOUs and Agreements.

Oversee Grant Coordination

+ Prepare and monitor budgets with the Dean and district partners.

+ Oversee data collection and reporting for partner districts and funders, including NYSED.

+ Coordinate online registration processes for partner districts.

+ Process purchasing, vendor payments, and onboarding paperwork for grant-funded staff.

+ Collaborate with Sponsored Programs and the Research Foundation on grant compliance and closeout activities.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

+ Commitment to diversity and university initiatives supportive of diversity and inclusion.

+ Interest in participating in student-centered service activities.

+ Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements:

MINIMUM QUALIFICATIONS:

+ Bachelor's degree.

+ Five (5) years of relevant work experience.

+ Experience with Student Information System - Banner, Technolutions Slate, and TouchNet.

+ Experience with Microsoft Office.

+ Experience with dual and concurrent enrollment programs, and/or experience with K-16 initiatives.

+ Excellent organizational, administrative, communication, leadership, decision making, critical thinking, detailed oriented and analytical skills.

PREFERRED QUALIFICATIONS:

+ Master's degree.

+ Experience with implementing new software and technology.

+ Ability to handle multiple priorities; communicate well both verbally and in writing.

Additional Information:

This is a full-time UUP position.

+ For the first 10 working days, beginning Monday, January 12, 2026, and ending Wednesday, January 21, 2026, applications will be limited to UUP Farmingdale.

+ CLOSING DATE FOR RECEIPT OF APPLICATIONS: Tuesday, February 10, 2026

+ SALARY: $75,000 + $4,000 in downstate location pay = $79,000 Total Compensation. Salary may increase commensurate with experience.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf)

Visit our Why Work at FSC (https://www.farmingdale.edu/human-resources/why-work-at-farmingdale.shtml) page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.