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About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

**Bold** in how we dream and innovate

**Responsive** to feedback, challenges and opportunities

**Accountable** for results and best in class outcomes

**Visionary** in future focused problem-solving

**Exceptional** in execution and impact

Role Overview

The Executive Assistant provides senior-level calendaring and travel support for the DSG leadership team, with primary focus on the EVP & GM, Data Security & Governance. This role is critical to ensure executive time is protected, priorities are clearly reflected in schedules, and travel logistics are managed seamlessly in a fast-paced, global environment.

While the EVP is the top priority, this role also supports calendaring and travel for 3 DSG SVPs. The Executive Support team will operate within a centralized executive support model aligned by function rather than by individual leader, with the Executive Assistant reporting into the Executive Business Partner.

Key Responsibilities

Primary Executive Support:

+ Own end-to-end calendaring for the EVP proactively managing complex, multi-time-zone schedules and prioritizing meetings based on business and strategic needs.

+ Manage all travel logistics for the EVP, including flights, accommodations, ground transportation, and detailed itineraries.

+ Anticipate scheduling and travel needs in advance, ensuring seamless transitions and minimal friction.

SVP Support

+ Provide calendaring and travel support for 3 DSG SVPs, ensuring consistency and coordination across leadership schedules.

+ Align SVP calendars with EVP priorities to support effective leadership engagement and decision-making.

Executive Operations & Coordination

+ Serve as the single source of truth for executive calendars and travel plans.

+ Partner closely with the Executive Business Partner to ensure schedules reflect strategic priorities, planning cycles, and key milestones.

+ Identify opportunities to improve calendaring and travel processes to increase efficiency and consistency across DSG.

Skills & Experience

+ 5+ years of experience supporting senior executives (VP, SVP, EVP, or C-suite) in a dynamic, global organization.

+ Exceptional expertise in calendaring, time management, and travel coordination.

+ Strong judgment, discretion, and professionalism when handling confidential and sensitive information.

+ Highly organized, proactive, and detail-oriented, with the ability to anticipate executive needs. Excellent written and verbal communication skills.

+ Comfortable working in a centralized, shared-services executive support model.

Success Measures

+ EVP time is consistently protected and aligned to top business priorities.

+ Calendars and travel are proactive, accurate, and low-friction.

+ SVP support is delivered consistently without impacting EVP priority.

+ Leadership experiences improved coordination and reduced operational friction.

\#LI-AN2

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

+ Competitive compensation

+ Comprehensive benefits

+ Career success on your terms

+ Flexible work environment

+ Annual wellness and community outreach days

+ Always on recognition for your contributions

+ Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [email protected] .

How to Apply

Interested? Submit your application along with any supporting information- we can’t wait to hear from you!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 98,900.00 - 155,430.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 78,800.00 - 123,805.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 70,400.00 - 110,605.00 USD

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

We are the leader in human-centric cybersecurity. Half a million customers, including 87 of the Fortune 100, rely on Proofpoint to protect their organizations. We’re driven by a mission to stay ahead of bad actors and safeguard the digital world. Join us in our pursuit to defend data and protect people.

Our BRAVE Values:

At Proofpoint, we are BRAVE in everything we do, and our values aren’t just words—they shape how we work, collaborate, and grow.

We seek people who are bold enough to challenge the status quo, responsive in the face of ever-evolving threats, and accountable for delivering real impact.

We value those with a visionary mindset who anticipate what’s next and push cybersecurity forward, and we celebrate exceptional execution that ensures we continue to defend data and protect people.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Find your network, your allies, and your biggest fans. We know that work is simply better when you’re surrounded by people who inspire you—who share ideas, cheer you on, and genuinely want to see you succeed. That’s why we offer social circles, sponsored networks, and connection points across teams and time zones—to help you find your people, build your community, and thrive together.

This isn’t just a job—it’s a mission to protect people and defend data in a world that never slows down. We’re building the future of human-centric cybersecurity, and that future belongs to all of us. We take ownership, move fast, and hold ourselves accountable—because that’s what it takes to stay ahead. And we do it together, winning as one.

Be empowered to reach your full potential through meaningful challenges and personalized support—designed around you and your goals. Whether you're growing as a leader or leveling up from great to exceptional as an individual contributor, we’re here to help you get there.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.