• Clerical Aide

    Michigan State University (Starke County, IN)


    Position Summary(Basic Job Function)

     

    This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

    Unit Position Summary

    The W.K. Kellogg Biological Station Manor House and Conference Center is seeking a Clerical Aide. Key responsibilities of this position include:

     

    • Communication:

     

    Answering calls, directing inquiries, drafting correspondence, and managing internal/external client communication.

     

    • Document & Data Management:

     

    Creating reports, spreadsheets, presentations; maintaining filing systems (digital & paper); performing data entry.

     

    • Office Operations:

     

    Ordering supplies, managing inventory, troubleshooting equipment, and maintaining office procedures.

     

    • Financial Support:

     

    Processing invoices, and sometimes basic bookkeeping.

     

    • Support & Assistance:

    Providing general support to staff, assisting with special projects, and acting as a point person for various need

    • Scheduling & Coordination:

     

    Managing calendars, booking meetings, arranging travel, and coordinating events

    Desired Qualifications

    • Willingness to work a flexible shift and have a deep appreciation for historic homes

    • Ability to work alone and with others

    *Standards of personal hygiene consistent with sanitation rules and regulations.

     

    Equal Employment Opportunity Statement

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

     

    Required Application Materials

     

    Resume and names/contact information for 3 references.

     

    Work Hours

    STANDARD 8-5

    Website

    https://www.kbs.msu.edu

    Summary of Health Risks

    Must be able to occasionally work outside. Must be able to follow safety protocols when mixing cleaning solutions.

    Summary of Physical Demands

    Must be able to lift up to 25 lbs. and must be able to walk up and down stairs.