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Job Title

FBS Specialist II

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties and Tasks

Clerical Support

+ Initiates data entry into various systems

+ Initiates basic payment inquiry research and responses or correction entries

+ Performs other clerical tasks as assigned

+ May assist with data entry corrections

+ May assist with missing items for reconciliation

+ May assist with gathering transaction data/information.

+ May perform specialized tasks for one or more units.

+ May respond to customer service inquiries

Accounting/Purchasing Support

+ Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors

+ May assign costing allocations to payables

+ Creates invoices, establishes invoices or receipts within systems to process payments

+ Assigns commodity or account codes to requisitions and invoices as directed

+ Reviews routine/standard transactions for compliance and approval as directed

+ Sets up invoices or receipts within systems to process payments

Department Use

+ Answers Fee Processing Main Line including, taking credit card payments answering Application and New Student Conference general questions and resolving routine issues

+ Deposits credit card cash and/or check payments

+ Reconciles daily reports from fee revenue sources

+ Assist with waiver processing, as needed

Other

+ Assist with waiver processing, as needed

+ Performs other duties, as assigned

What you need to know

Salary: $20/hour

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ Education – High School Diploma or equivalent combination of education and experience

+ Experience – Three years of related experience

Required Knowledge, Skills, and Abilities:

+ Knowledge of word processing, spreadsheet, and database applications

+ Ability to multitask and work cooperatively with others

+ Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors:

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

+ This position is not eligible for Alternate work location or flexible schedule

+ This position will be expected to attend meetings and events on and off campus, providing their own transportation

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.