• FBS Administrator II

    Texas A&M University System (College Station, TX)


    Job Title

     

    FBS Administrator II

     

    Agency

     

    Texas A&M University

     

    Department

     

    Finance - College of Arts and Sciences

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    A Glimpse of the Job

     

    The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

     

    Essential Duties and Tasks

    Accounting / Business Support

    + Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries

    + Reconciles accounts and identifies corrections needed

    + Identifies and resolves outstanding items and implements solutions/communicates actions

    + Assists with external reporting functions

    + Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections

    + Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests ​

    Office / Project Support

    + Tracks internal projects, audits, business records, and records management

    + Coordinates access requests

    + Oversees or leads a function or serves as a subject matter expert in one or more areas

    + Research policies, practices, and/or trouble transactions for solutions

    + Prepares and maintains standard operating procedures and internal resource documents

    + May review and revise job aides as needed

    + May supervise student workers

    + May mentor or train subordinate staff members

    Department Use

    + Serve as backup for meeting with Working Fund distributors for every checkout/turn-in to ensure funds are being handled as per regulations

    + Review working fund procedures with faculty members to ensure compliance with university policies, as needed

    + Manage and review cash handling and cash handling procedures for the department and provide and assign training, update rules and regulations as provided by Financial Management Operations

    + Perform random financial audits of PBSI clinic to include cash handling and deposit reconciliation, petty cash working fund, and clinic safe

    + Gather cash and receipts for spot audits by supervisor and Dean’s office

    + Reconcile subject payments in iPayments against receipts from payments through AggieBuy

    + Monitor Cost Sharing and NIH CAP requirements on all grants within the department

    Other

    + Monitor Cost Sharing and NIH CAP requirements on all grants within the department

    + Performs other duties, as assigned

     

    What you need to know

     

    Salary: Commensurate

     

    Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

    Required Education and Experience

    + Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

    + Two years of related experience

    Required Knowledge, Skills, and Abilities

    + Knowledge of word processing, spreadsheet, and database applications

    + Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

    + Strong verbal and written communication skills

    + Ability to work independently once given a project

    + Ability to apply rules and regulations in a complex environment

    + Ability to multitask and work cooperatively with others

    + Ability to communicate clearly and effectively to ensure understanding

    Other Requirements and Factors

    + This position is security sensitive

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.