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Legal Secretary (FOIA Section)

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Legal Secretary (FOIA Section)

Salary

$46,002.00 - $59,699.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

202503013325PL

Department

Law

Opening Date

01/07/2026

Bargaining Unit

0500

+ Description

+ Benefits

+ Questions

Description

CITY OF DETROIT – LAW DEPARTMENT LEGAL SECERTARY

FOIA

Be A Part of the City You Love!

Join us at the City of Detroit to discover the excitement and rewards of working for a vibrant city and enjoy the satisfaction of doing work that helps make Detroit a great place to live, work and play. The excitement of being in downtown Detroit adds an extra element to the atmosphere for going to work. The City of Detroit offers staff many opportunities to help drive positive social impacts in our communities all while servicing the citizens. The rebuilding & rebirth of Detroit is happening now!

Examples of Duties

Under general supervision, enhances attorney effectiveness by providing information- management support.

+ Receives clients and office visitors.

+ Screens calls, takes messages and informs attorneys of urgent messages.

+ Provides information regarding the status of cases and obtains information necessary to process cases.

+ Operates personal computers to produce legal documents such as pleadings, beliefs, opinions, complaints, orders, contracts, and subpoenas based upon verbal or written instruction.

+ Composes routine letters and memoranda and prepares reports based upon verbal or written instruction.

+ Proofread and corrects prepared materials for proper grammar, spelling, punctuation, format, and content.

+ Review legal documents to ensure they are in the proper format and contain all necessary exhibits/attachments.

+ Update information using computerized databases.

+ Distributes, files, and serves documents in accordance with the court, administrative, City, Departmental and other governmental agencies procedures.

+ Communicates with other parties as directed; following up on delegated assignments; knowing when to act and when to refer matters to attorneys.

+ Sorts and prioritizes attorneys mail, including correspondence, motions, legal and/or court documents, and brings important or urgent matters to the attorneys’ attention.

+ Maintains, organizes and updates attorneys’ calendar and file management.

+ Schedules court appearances, assembles documents and exhibits, keeps a check on pending cases to avoid default in filing pleading, and maintains court dockets and diaries.

+ Assist attorneys in organizing and responding to multiple priorities.

+ Accepts service of a variety of legal documents, including, but not limited to motions, briefs, and notarizes documents.

+ Prepares vouchers for payment of authorized expenses.

+ Updates job knowledge by participating in educational opportunities; reading professional publications; and participating in professional organizations.

+ Open and maintain files in case management system.

+ Performs other duties as assigned.

Minimum Qualifications

+ High School diploma or GED and completion of a Legal Secretarial Training Programor other related trainingprograms.

+ Six months of clerical experience, preferable in a legaloffice.

-OR-

+ One year of progressive clerical experience in a legal office environment.

LICENSE, CERTIFATION, AND OTHER SPECIALREQUIREMENTS:

+ Candidates must be able to qualify to become a Notary Public.

EQUIVALENCY

+ Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Supplemental Information

KNOWLEDGE OF

+ Format of legal documents and correspondence.

+ Court and administrative systems rules and procedures.

+ Office organization, workflow, and procedures.

SKILL IN:

+ Use of personal computers, and spreadsheet software.

+ Preparing statistical reports.

+ Information management.

+ Interpreting instructions and guidelines to make decisions and take necessary action(s).

ABILITY TO:

+ Compose routine legal documents, letters, reports, and summaries of complex material.

+ Proofread and edit routine correspondence and legal documents for proper grammar, spelling, and punctuation usage.

+ Determine work priorities.

+ Organize documents and files and handle changing priorities.

+ Communicate effectively; use diplomacy and discretion in giving out information.

+ Follow instructions.

+ Maintain composure during stressful situations occurring because of workloads and/or deadlines.

+ Effectively manage time.

DISTINGUISHING CHARCTERISTICS:

+ None

Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.

The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position.

Evaluation Plan

+ Interview: 70%

+ Evaluation of Training, Experience & Personal Qualifications: 30%

+ Total of Computerized Assessment, Interview and Evaluation T.E.P: 100%

+ Domicile Credit: 15 Points

+ Veteran Points: 0-15 Points

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

+ Medical - Eligible for hospital, surgical, and prescription drug benefits.

+ Dental

+ Vision

INSURANCE

+ Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

+ Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

+ Sick Leave

+ Vacation

+ Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Do you possess a High School Diploma or GED?

+ Yes

+ No

02

Have you completed a Legal Secretarial Training Program or other closely related training program?

+ Yes

+ No

03

Do you have six (6) months of clerical experience, preferably in legal office? If so, please explain your legal experience.

04

Do you have one (1) year of progressive clerical experience in legal office? If so, please explain your experience.

Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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