• Project Manager

    Robert Half Office Team (Sacramento, CA)


    Description

    Job Summary

    We are seeking an experienced Project Coordinator with a strong background in construction to support our project management team. The ideal candidate will handle administrative and coordination tasks to ensure smooth project execution, from initial planning through to completion. This role requires excellent organizational skills, familiarity with construction documentation, and the ability to communicate effectively with contractors, city entities, and internal stakeholders. The position operates during normal business hours and offers opportunities for growth in a fast-paced environment.

    Key Responsibilities

    + Assist with scheduling meetings and coordinating calendars during normal business hours.

    + Help file documents in SharePoint for easy access and organization.

    + Approve and file Certificates of Insurance (COIs) to ensure compliance.

    + Run checks to city/public utility entities for project-related verifications.

    + Submit coded and approved invoices to Accounts Payable (AP) for timely processing.

    + Assist with Tenant Improvement (TI) documentation, including preparation and tracking.

    + Organize, track, and file construction preliminary notices.

    + Correspond with contractors on open project items to resolve issues promptly.

    + Correspond with city/public utility entities on open project items for updates and approvals.

    + Correspond with insurance brokers on COI requests to maintain coverage.

    + Organize, track, and complete open project items/documents to keep projects on schedule.

    + Review and code invoicing/applications for payment to ensure accuracy.

    + Track budgetary items and forecast overspending to support financial oversight.

    + Ensure Contractor/Tenant Contractor compliance by reviewing all required construction documentation and escalating to the Project Manager (PM) as needed.

    + Submit bond and builder’s risk requests to secure necessary protections.

    + Create Construction Contracts, Engineering Agreements, Architect Agreements, Service Agreements, and Contractor Rules.

    + Consult with the legal team on pending contracts and review with the PM for final approval.

    + Attend job site meetings with the Project Manager to stay informed on progress.

    + Perform other tasks assigned from time to time to support team needs.

    Requirements

    Qualifications

    + Proven experience in construction project coordination or a related role, with hands-on knowledge of construction processes, documentation, and industry standards.

    + Proficiency in Microsoft SharePoint, Office Suite, and project management tools.

    + Strong attention to detail, organizational skills, and the ability to multitask in a deadline-driven environment.

    + Excellent written and verbal communication skills for corresponding with contractors, utilities, and internal teams.

    + Familiarity with budgeting, invoicing, and compliance requirements in construction.

    + Bachelor's degree in Construction Management, Business Administration, or a related field preferred; equivalent experience considered.

    + Ability to work independently and collaboratively in a team setting.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .