"Alerted.org

Job Title: Executive Assistant IIIJob Description

Are you someone who always looks around corners and anticipates needs? Do you believe details matter and want to support a highly engaged team? We are seeking an experienced, self-motivated, highly organized, and creative Executive Assistant to provide support for potentially three leaders within a growing global team. You will need to communicate effectively, take swift action, and proactively solve complex problems with minimal guidance. The successful candidate will work within a team environment, building effective working relationships while maintaining a comprehensive awareness of the organization.

Responsibilities

+ Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.

+ Manage complex calendar scheduling requirements, prioritizing executives' tasks and appointments according to their importance, urgency, and relevance.

+ Act as a liaison for direct reports and business stakeholders.

+ Coordinate extensive travel arrangements, both international and domestic.

+ Participate in event planning and drive key team activities, staff meetings, and all-hands meetings.

+ Work alongside other executive assistants to drive best practices and cross-collaboration efficiencies.

Essential Skills

+ 3-5 years of executive support experience.

+ Proficiency in office administration.

+ Strong skills in calendar management and administrative support.

+ Experience with travel management and Microsoft Outlook.

Additional Skills & Qualifications

+ Experience in the tech industry is preferred.

+ Experience using AI in personal or work life is a plus.

Work Environment

This position is fully onsite in Santa Clara, CA, requiring attendance 5 days a week. Join a growing team with potential for full-time employment based on performance and business needs.

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

Pay and Benefits

The pay range for this position is $36.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Clara,CA.

Application Deadline

This position is anticipated to close on Jan 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.