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Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide general support to visitors and assist in the efficient operation of our office. This role requires a professional who is organized, detail-oriented, and capable of managing multiple tasks with ease.

Responsibilities

+ Greet and support visitors to ensure a welcoming atmosphere.

+ Distribute incoming mail promptly and efficiently.

+ Utilize Microsoft Office for various administrative tasks.

+ Perform general administrative duties including answering the phone, scanning, and filing documents.

+ Oversee internal office events such as staff meetings, celebrations, and gatherings.

+ Coordinate the ordering, inventory, and distribution of company apparel, managing vendor relationships, and ensuring timely delivery and replenishment.

+ Maintain accurate records of apparel orders and usage.

+ Assist the President and Owner of the company with administrative tasks as needed.

+ Potentially assist with transactional accounting administrative duties.

Essential Skills

+ Proficiency in data entry and Microsoft Office applications.

+ Strong clerical skills including filing and document management.

+ Excellent greeting and front desk skills.

Additional Skills & Qualifications

+ Previous administrative experience is required.

Work Environment

The position is based in an office setting, requiring 100% in-person attendance. The role involves interacting with various technologies and office equipment. The atmosphere is professional, and the dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Jan 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.