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Hiring for an Accounting Administrator!

Weekly pay + Benefits + PTO

Essential Skills

+ 3+ years of experience in Accounts Payable, Accounts Receivable, or Accounting Assistant roles.

+ Proficiency in Microsoft Excel, including working with large datasets, formulas, and reconciliations.

+ Experience with ERP systems.

+ Strong working knowledge of accounts payable and accounts receivable processes, including invoice processing, reconciliations, and payment cycles.

+ Solid understanding of general accounting principles and compliance requirements.

+ Experience cleaning, validating, and preparing data for ERP or accounting system uploads.

+ Demonstrated ability to manage large volumes of financial data with accuracy and consistency.

Job Description

The Accounting Administrator plays a key role in supporting the finance team through the accurate and efficient management of accounts payable and receivable functions. This position requires a detail-oriented, experienced accounting professional who is comfortable handling high volumes of transactions, maintaining financial records, and ensuring data accuracy across accounting systems. The role also supports data integrity initiatives that serve both accounting and operational departments.

Responsibilities

+ Independently process high-volume accounts payable and accounts receivable transactions, ensuring timely, accurate payments and proper coding.

+ Match invoices to purchase orders and receiving documentation; research and resolve discrepancies.

+ Manage vendor inquiries and maintain positive vendor relationships.

+ Support accounts receivable processes, including posting payments and reconciling accounts.

+ Assist with month-end and year-end close, including reconciliations, accruals, and reporting support.

+ Maintain accurate, organized accounting records in compliance with internal controls and audit requirements.

+ Clean, validate, and prepare financial and operational data for upload into accounting and ERP systems.

+ Identify data inconsistencies or errors, investigate root causes, and implement corrections.

+ Perform regular data audits to ensure accuracy, completeness, and system integrity.

+ Support cross-functional data needs related to accounting and operational systems.

+ Perform general accounting administration, including filing, scanning, and document retention.

+ Assist with special projects, system cleanups, and ad hoc reporting as requested by the finance team.

Work Environment

The role is 100% onsite, reporting to the CFO, with a team of five people in the accounting department. The team is tight-knit and collaborative, working Monday to Friday from 8 AM to 5 PM, with some flexibility for earlier hours. The environment is fast-paced, requiring focus, engagement, and the ability to manage high volumes of work. The company offers a full benefits package, including health, dental, vision, and life insurance, a 401k with company match, generous PTO, and a holiday schedule. Opportunities for professional development and career growth are also available.

Job Type & Location

This is a Contract to Hire position based out of Loves Park, IL.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Loves Park,IL.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.