• Office Assistant

    Aston Carter (Miami, FL)


    Job Title: Bilingual Order Processing & Purchasing CoordinatorJob Description

     

    We are seeking an energetic, self-motivated Bilingual (English/Spanish) Order Processing & Purchasing Coordinator to join our team. This role involves managing customer purchase orders and supplier purchase orders within QuickBooks Enterprise Solutions (Desktop version), ensuring accuracy and timely processing.

    Responsibilities

    + Enter customer purchase orders and create sales orders in QuickBooks.

    + Export data to Excel for warehouse pull sheets.

    + Confirm orders with customers and address discrepancies or out-of-stock items.

    + Create and submit supplier purchase orders, following up on confirmations and ETAs.

    + Assist with accounts receivable, answer phones, file, and provide general office support.

    Essential Skills

    + Advanced experience with QuickBooks Enterprise Solutions for Manufacturing & Wholesale (Desktop version).

    + Ability to process customer purchase orders and supplier purchase orders accurately.

    + Proficient in English and Spanish for verbal and written communication.

    + Detail-oriented with strong organizational and time management skills.

    + Ability to work under pressure and meet deadlines.

    Additional Skills & Qualifications

    + Experience creating Excel pull sheets for warehouse operations.

    + Prior experience in a manufacturing or wholesale environment.

    + Strong Excel skills for reporting and data management.

    + Excellent communication and interpersonal skills.

    + Reliable, punctual, and able to maintain consistent attendance.

    Work Environment

    This is an onsite role in a manufacturing/wholesale office setting. The schedule is Monday to Friday, 7:00 AM to 3:30 PM with a 30-minute lunch break. The environment features a moderate incoming call volume and a collaborative team atmosphere. Employees receive a full benefits package, including paid time off, paid holidays, health insurance (100% employer paid), dental insurance (50% employer paid), vision insurance, life insurance, long-term disability (100% employer paid), and access to an employee discount program through the payroll company. The opportunity offers a stable, supportive environment with growth potential.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Miami, FL.

    Pay and Benefits

    The pay range for this position is $17.00 - $17.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Miami,FL.

     

    Application Deadline

     

    This position is anticipated to close on Jan 23, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.