• Tax Administrative Assistant

    Aston Carter (New York, NY)


    Tax Administrative Assistant

     

    100% On‑Site | New York, NY

     

    $20–$25/hour

    Overview

    We are seeking a detail‑oriented Tax Administrative Assistant to support a fast‑paced tax and accounting environment. This position plays a critical role in ensuring client documentation is organized, tax returns move through workflow efficiently, and deadlines are consistently met—especially during peak tax season.

     

    This is an on‑site opportunity ideal for someone who enjoys administrative work in a professional services setting and thrives in deadline‑driven environments.

    Key Responsibilities

    + Document Management

    + Organize, scan, and manage client documents such as W‑2s, 1099s, and financial statements

    + Maintain accurate electronic and physical filing systems for audit readiness

    + Ensure documentation is complete, properly labeled, and easily accessible

    + Tax Return Processing Support

    + Assist with the assembly, collation, and processing of individual, corporate, and partnership tax returns

    + Support tax extensions and coordinate electronic filing processes

    + Perform data entry into tax software such as CCH Axcess, Lacerte, or ProConnect (or similar)

    + Client Communication & Service

    + Serve as a primary point of contact for clients regarding documentation needs

    + Manage incoming client data via secure portals and follow up on missing items

    + Handle correspondence with tax authorities such as the IRS and state departments of revenue

    + General Administrative Support

    + Manage calendars and schedule meetings

    + Process mail (including certified mail and FedEx)

    + Order office supplies and prepare professional correspondence and reports

    + Workflow Coordination

    + Track and update tax project statuses within workflow systems

    + Monitor deadlines and assist in keeping projects on schedule during peak seasons

    Required Skills & Qualifications

    + Exceptional attention to detail with a strong focus on accuracy

    + Proficiency in Microsoft Office (Word, Excel, Outlook); comfort working with spreadsheets

    + Strong organizational and time‑management skills

    + Ability to manage high volumes of work and meet strict deadlines

    + Excellent written and verbal communication skills

    + Ability to quickly learn tax and document management software

    + Professional, client‑service‑oriented demeanor

    Nice‑to‑Have Skills

    + Prior experience in a tax, accounting, or professional services environment

    + Familiarity with tax software (CCH Axcess, Lacerte, ProConnect, Drake, UltraTax, etc.)

    + Customer‑service or client‑facing experience

    + Experience supporting teams during busy season

    Work Environment

    + On‑site role

    + Fast‑paced, deadline‑driven environment

    + Supportive team with hands‑on training provided

    Why Join

    + Steady, in‑demand work during and after tax season

    + Hands‑on exposure to tax operations and workflow processes

    + Great opportunity for growth within administrative or tax support roles

     

    Job Type & Location

     

    This is a Permanent position based out of New York, NY.

    Pay and Benefits

    The pay range for this position is $20.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jan 26, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.