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Posting Details

Working Title Administrative Assistant

Position Number 00022A

Department DENTAL HYGIENE

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This position is the administrative assistant to the College reporting directly to the Operations Manager of the College and is responsible for the administrative duties of the College. These duties include but are not limited to working with the Deans, Chairs, Faculty and staff for the administrative coordination of courses, admission activities, student records, comprehensive exams, and providing support for various administrative activities such as generation of adjunct faculty contractual services, course scheduling, word processing and development of electronic methods for tracking activities.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of information systems such as Banner or a comparable program. Working knowledge of effective customer service techniques. Considerable knowledge of Microsoft Word, PowerPoint, Excel and internet applications. Effective oral and written communication skills.Effective interpersonal and organizational skills. Demonstrated ability to lead and direct the work of others. Demonstrated ability to prepare correspondence, produce reports and manipulate data. Demonstrated ability to establish and maintain working relationships with external and internal customers and department employees. Demonstrated ability to communicate effectively with a diverse population.

Special licenses, registration or certification

None.

Education or training

None.

Level and type of experience

Some experience providing administrative support and/or office management. Some experience with records maintenance.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Training in Banner. Training in eVA. Significant training in Microsoft Office Products. Some experience using Banner or a comparable program as it relates to scheduling. Some experience working in higher education.

Working knowledge of state records retention policies and procedures, and university policies and procedures regarding travel, payroll, scheduling and budgeting.

Working knowledge of Schedule 25.

Conditions of Employment

Working hours are 8:00am to 5:00pm Monday through Friday; Flexible hours can be requested.

Annual Salary/Hourly Rate Salary range between $ - 33,828 - 41,000

Posting Detail Information

Job Requisition Number S03173

Job Open To General Public

Open Date 01/12/2026

Close Date 01/30/2026

Open Until Filled No

Special Instructions Summary

Please submit a cover letter and resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/

Department Home Page https://www.odu.edu/health-sciences

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Curriculum Vitae

+ Cover Letter/Letter of Application

+ Recommendation/Reference Letter 1

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter