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Position Summary: Under general supervision, completes wide range of responsibilities associated with work flow of cases through Public Defender’s Office

Essential Duties:

+ Answers telephone calls and, based on caller’s needs, gathers information and/or refers to appropriate person in department.

+ Assists walk-in clients with finding information on court dates, bench warrants, and other issues as needed. Refers customers to other department personnel as appropriate.

+ Files paperwork. Creates files.

+ Prepares and retrieves mail, opens and stamps mail, and delivers mail.

+ Assists current and prospective clients with applications for ARD, IP, and representation.

+ Performs various responsibilities associated with assorted court actions:

+ Types and copies discoveries, letters, and motions for attorneys.

+ Serves Court Administration, District Attorney’s Office, and Prothonotary Office with continuances and motions.

+ Prepares Central Court, Gagnon II, and magisterial district justice hearing lists.

+ Prepares continuance requests and changes by notifying clients and opposing attorney.

+ Processes expungements.

+ Processes summary appeals.

+ Processes Superior Court appeals.

+ Checks and updates lists of arraignments.

+ Posts Court schedules.

+ Mails letters to applicants when their requests are not accepted.

+ Collects expense reports, ensures their signature, and submits them to the Controller’s Office.

+ Collects timecards, ensures their signature, and submits them to the Controller’s Office.

+ Transcribes documents for attorneys from tapes and recording devices.

+ Types, copies, and sends letters to all involved parties for conflict hearings.

+ Assists administrative supervisor as needed with clerical duties, client contacts, mental health hearings, and attorney scheduling.

+ Updates information in computer and files.

+ Tracks office supplies; orders when needed.

+ Performs other duties as assigned or directed.

Requirements

Requirements:

+ Holds high school diploma or GED

+ Minimum of two years’ administrative experience

+ Experience maintaining confidentiality

+ Demonstrated experience setting schedules, meeting deadlines, and managing multiple priorities

+ Computer literacy, including knowledge of current office practices, procedures, and equipment

+ Ability to understand and follow detailed oral and written instructions, and to use sound judgment

+ Ability to establish and maintain effective working relationships with coworkers, lawyers, court and government officials, and general public

+ Regular, consistent presence at work site(s)

Skills and Abilities:

+ Knowledge of the form and content of various types of legal documents and records

+ Understanding of the methods and techniques of recording, indexing, and processing legal documents

+ Familiarity with pertinent legal terminology

+ Effective interpersonal relations and communications skills

+ Courteous, patient, and professional demeanor

Physical Requirements and Work Environment:

+ Manual dexterity to perform data entry, filing, and handwriting

+ Ability to sustain predominantly sedentary job consisting of periods of sitting, interspersed with twisting, reaching, bending, and occasional standing

+ Occasional walking, with potential to climb and descend stairs

+ Strength necessary to occasionally lift and carry up to ten pounds

+ Works exclusively indoors except for lunch break, with normal amounts of noise, adequate lighting and ventilation, and limited mobility required within Courthouse

+ Hearing

+ Vision requiring varying focus, distinguishing colors, and long periods reading a computer monitor

Special Needs:

+ Reliable transportation

Benefits

Competitive benefits package starts immediately upon hire and includes 90% employer-paid PPO health and prescription plan, defined benefit pension plan, optional defined contribution plan, vision insurance, group term life insurance, short-term disability, sick leave, and ample time-off provisions.