"Alerted.org

Job Description

We’re seeking a proactive and detail-oriented Sales Administrative Coordinator to support our high-performing sales team. This role is pivotal in streamlining administrative processes, managing documentation, coordinating bookings, and executing memorable events for clients, contractors, and internal teams. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and brings creativity and precision to event planning.

Key Responsibilities

Provide daily administrative support to 7 sales reps, including scheduling, documentation, and booking coordination

Process contracts, pre-qualifications, and customer paperwork with accuracy and speed

Serve as a liaison between sales reps and external stakeholders, clearly communicating company offerings and requirements

Plan and execute internal and external events (e.g., golf tournaments, client appreciation days, team outings)

Maintain organized records and systems to track sales activities and event logistics

Collaborate cross-functionally with marketing, operations, and vendor partners to ensure seamless execution

Represent the company with professionalism and enthusiasm at all events and client interactions

Continuously identify opportunities to improve processes and enhance team efficiency

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

1–2 years of administrative experience, preferably in construction, sales, or event coordination

Strong organizational skills and attention to detail

Proven ability to plan and manage events from concept to completion

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (especially Excel and Outlook)

Tech-savvy with the ability to learn internal systems quickly Admin experience within construction or event planning