• Full Time Administrative Assistant - Probation

    Brown County (New Ulm, MN)


    ### Job Duties

    Provide confidential clerical and administrative support for the Probation Department. Organize files, create correspondence, and prepare reports or documents. Completes a rage of clerical tasks including managing calendars, sorting mail, preparing invoices, and assisting with event planning.

     

    •Greets public, answers phones, and directs clients to appropriate staff.

    •Prepares, proofs and processes confidential reports for agency staff.

    •Collects, prepares, and distributes incoming/outgoing mail.

    •Assists probation staff with a variety of reports and projects.

    •Enter client/case information into the agency database.

    •Sets up files, closes files, keeps file information current.

    •Scans and expunges closed probation files.

    •Prepares monthly staff/agent meeting minutes.

    •Acts as agency computer resource person in solving basic computer problems and development of forms, graphs, brochures, and power points, etc.

    •Assists in preparation of annual comprehensive plan and policy/procedure manual.

    •Acts as backup to Office Supervisor (collecting fees, order supplies, code claim sheets, etc.) when absent.

    •Maintains and keeps forms and manuals updated.

    •Supervises clients in the lobby or in the detention room, assists in supervising clients working in the building performing community service.

    •Attends workshops and training as needed to maintain job responsibilities.

    •Works closely with probation staff, clients, Court Administrator staff, law enforcement records, and general public.

    •Other duties as assigned or apparent.

    •Regular attendance is required.

    •Attending meetings and training, as needed.

     

    ### Minimum Education Required

    Must have a high school degree and one of the following:

    •Legal Secretary Certificate; or

    •Two years full-time experience in the corrections/legal clerical field

    •Three years full-time experience in the clerical field.

    Requirements:

    •Must possess a valid driver’s license and be able to drive in the state of Minnesota.

    •Pass criminal history check.

    •Administrative experience.

    •Knowledge of legal system preferred.

    ### Minimum Experience Required

    •Bookkeeping skills

    •Experience with Microsoft support and maintenance.

    •Above average word processing/computer skills.

    •Scan and process records according to retention schedule.

    •Excellent inter-personal communication, written, and verbal communication skills.

    •Above average knowledge of basic computer and technical skills.

     

    Position is a Grade 3 with an entry level hourly wage range of $22.70 to $25.46, DOQ.

    EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER

    ### Shift

    First (Day)

     

    ### Number of Openings

    1

    ### Compensation

    $22.70 - $25.46 / Hourly

     

    ### Postal Code

    56073

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

     

    5154

     

    ### Job Type

     

    Full Time

     

    ### Job Benefits

     

    Vacation, Sick Leave, Paid Holidays, Health Insurance, Life Insurance, Short Term Disability Insurance, Retirement

     

    Variable Benefits Available

    The following benefits are available on an elective basis at the employee's choice:

    • Dental

    • Long Term Disability

    • Health Savings Account (HSA)

    • Flexible Spending Reimbursement Accounts (FSA)

    • Deferred Compensation (457b)

    • Roth IRA

    • Supplemental Life

    • AFLAC Plans

    ### Application Link

    https://www.governmentjobs.com/careers/brownmn