"Alerted.org

Working Title: Admissions Administrative Assistant

Job Class: Office & Administrative Specialist

Agency: Minnesota Department of Veterans Affairs

+ **Job ID:** 91357

+ **Location:** Minneapolis

+ **Telework Eligible** : Yes/No

+ **Full/Part Time** : Part-time

+ **Regular/Temporary:** Regular

+ **Who M** **ay Apply:** Open to all qualified job seekers

+ **Date Posted:** 01/13/2026

+ **Closing Date:** 01/20/2026

+ **Hiring Agency/Seniority Unit:** Minnesota Department of Veterans Affairs Dept/Vets Home-Minneapolis

+ **Division/Unit:** Minneapolis Veterans Home / Admissions

+ **Work Shift/Work Hours:** Day Shift, 9:00 am - 5:30 pm

+ **Days of Work:** Tuesday, Thursday, Friday

+ **Travel Required** : No

+ **Salary Range:** $20.32 - $25.41 / hourly

+ **Classified Status:** Classified

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

It pays to consider a rewarding career with the Minnesota Veterans Home in Minneapolis!

Earn a competitive wage, have affordable and comprehensive insurance benefits, a retirement plan, paid time off,** **free** **parking and more!

This posting will be used to fill a **PART-TIME (0.60)** at the Minnesota Veterans Homes (MVH) - Minneapolis Admissions department. The work schedule will include at least **48 hours per 2-week pay period** and may include additional work hours, based on business needs.

Minneapolis Veterans Homes is a skilled nursing facility, we are seeking an Administrative Assistant for the Admissions department. In this role, you will be responsible for vital clerical and administrative support for the Admissions department and is primarily responsible for supporting the admissions process through timely file management, care coordination and maintenance of medical records for incoming residents and wait list applicants. Position will provide facility tours to prospective clients through knowledgeable and informative guidance on services, amenities, and procedures. The position will also support nursing and the interdisciplinary teams and serve as a liaison between departments and stakeholders to ensure continuity of care.

_The Minnesota Veterans Home in Minneapolis provides skilled nursing care in a supportive environment that fosters a stable, healthy, and meaningful life for Veterans. We offer a creative, fun, collaborative, and stimulating work environment that encourages professional growth._

_The Minneapolis Home is located on Minnehaha Avenue, which has connecting highways and public transportation options for an easy commute. The beautiful 53-acre wooded campus includes mature oaks and pines, nature trails and biking paths overlooking the Mississippi River._

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

+ Customer service skills sufficient to delivery prompt, welcoming, courteous, and accurate information to a variety of customers over the phone, in person, and through email and other written correspondence.

+ Skills in database management sufficient to enter and retrieve data and perform searches to find relevant information and generate reports.

+ Knowledge of medical terminology sufficient to develop and maintain accurate medical records and transcribe medical reports, correspondence, records, and patient care information.

+ Ability to use word processing software, such as Microsoft Office, sufficient to produce documents such as emails, spreadsheets, memos, form letters and other correspondence in an accurate, efficient and timely manner. Ability to maintain confidential private information in accordance with laws, rules, policies, and procedures.

+ Ability to operate standard office equipment such as a copier, scanner, fax, computer, and printer.

Preferred Qualifications

+ One (1) year experience working in a skilled nursing or long-term care facility.

+ Experience with Customer Relationship Management (CRM) databases and managing electronic health records.

+ Demonstrated ability to organize and prioritize tasks.

+ Knowledge of the Minnesota Data Practices Act.

+ Experience working with Medicare and Medicaid.

Additional Requirements

+ Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.

+ A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

+ Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.