"Alerted.org

Overview

Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Onboarding Specialist (Temporary Assignment) provides critical support to the YGS Human Resources team during a major system implementation project. This position works closely with the Onboarding Administrator to facilitate onboarding activities from candidate acceptance through the start date, ensuring a smooth process and positive experience for both candidates and hiring managers. The Onboarding Specialist maintains operational excellence in the onboarding function while the permanent team focuses on implementing a new Human Capital Management (HCM) system. This temporary role also provides general HR administrative support as needed to ensure continued service delivery across the HR department.

The ideal candidate is someone who thrives in a structured yet dynamic environment, enjoys working with people, takes pride in creating positive experiences, and can balance multiple priorities while maintaining quality and professionalism. Training will be provided on YGS-specific processes and systems.

Position Type/Expected Hours of Work

This is a temporary (approximately six months) full-time position (40 hours per week.) with expected hours of Monday through Friday from 8:30 AM to 5:00 PM .

Hiring range: $25.00/hourly

Responsibilities

+ Process high volumes of new hires with attention to detail to ensure smooth and positive new hire experience

+ Monitor candidate progress through post-offer tasks via the Applicant Tracking System (iCIMS); responding to inquiries and proactively following up to resolve delays or issues regarding background checks, drug tests, email creation, etc., ensuring all requirements are completed before the employee start date.

+ Support hiring managers with status updates, process guidance, and coordination to ensure smooth starts for their new team members

+ Facilitate completion of I-9 documentation, ensuring consistency and compliance with federal regulations

+ Assist with internal document auditing and data integrity enforcement between systems throughout the hiring process.

+ Troubleshoot issues and escalate complex situations to Onboarding Administrator as appropriate

+ Identify and communicate process improvement opportunities

+ Assist with HR projects, initiatives, and special assignments as directed by HR leadership

+ Support HR department operations as needed during implementation project period, including those relating to recruiting and selection.

+ Gather and organize employee work experience data to support salary setting in new HCM.

+ Other duties as assigned

Essential Competencies

+ Strong attention to detail with commitment to accuracy and quality in all work

+ Ability to manage multiple priorities simultaneously in a fast-paced environment

+ Customer service orientation with dedication to creating positive experiences

+ Ability to communicate clearly and professionally with diverse audiences

+ Active listening skills and ability to understand and address concerns effectively

+ Ability to work independently while collaborating effectively with team members

+ Discretion and integrity in handling confidential candidate and employee information

+ Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)

+ Experience with data entry and ability to quickly learn Applicant Tracking Systems and HRIS platforms

+ Comfort with web-based applications and multiple software systems

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)

Qualifications

+ High school diploma or equivalent

+ 2-3 years of administrative experience with demonstrated customer service skills

+ Strong organizational and time management abilities

+ Excellent attention to detail and commitment to accuracy

+ Ability to maintain strict confidentiality

+ Ability to commit to approximately 6-month temporary assignment (through late June 2026)

Preferred Qualifications

+ Associate's degree or HR certification (SHRM-CP, PHR, or similar)

+ HR experience, particularly in recruitment, onboarding, HRIS, or employee services

+ Experience with Applicant Tracking Systems (iCIMS preferred)

+ Experience in high-volume, fast-paced environments

+ Knowledge of employment compliance requirements (I-9, background checks, etc.)

+ Experience working with diverse populations (language, culture, race, physical ability, sexual orientation, etc.)

+ Bilingual abilities may be helpful

You'll be a great fit for the Seattle Y if you:

+ Thrive on working in a collaborative environment.

+ Are very adaptable.

+ Have high ownership and strong work ethic .

+ Are a great problem solver who can think on your feet.

+ Truly enjoy being of service to people.

+ Like being part of a team that cares about one another as people and enjoy working together.

+ Want to know that the work you do contributes to building a better, stronger community for all.

OUR MISSION

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES

+ Respect

+ Responsibility

+ Honesty

+ Caring

+ Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment . Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol -free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.

If you need assistance of any kind with the application process, reach out to [email protected].