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The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.

Daily Work Schedule Expectations 8:00am-5:00pm CT

Top 3 – 5 Skills Needed for each role

1. Attention to Detail

2. Problem-Solving

3. Time Management

4. Communication Skills

5. Organizational Skills

Travel Required: Y/N 5%

Key Responsibilities Include:

• Coordinate interview schedules and schedule change requests

• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates

• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)

• **Arrange all candidate domestic and international travel, accommodations** , etc.

• Process all expense reimbursement and invoices on a weekly basis

• Process background and drug screen requests and provide updates on status of requests

• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)

• Update SmartRecruiters ATS with candidate status and interview data

• Provide high touch customer service to candidates, hiring managers, and administrative staff

• Ensure a best in class candidate/manager experience

• Ability to work with and safeguard confidential information

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures

• Prioritizes work assignments and completes them on time

• Negotiates to adjust deadlines as needed

• Maintains workflow efficiency, smooth workflow operation, and high quality standards

• Partner with Executive Administrative Assistants, building relationships and being a trusted partner

Qualifications

• Bachelor’s Degree highly preferred

• A minimum of 2 year administrative or customer support data entry/coordination experience preferred

• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred

• Prior staffing coordination or HR experience preferred

Key Competencies:

• Learns, fast, grasps the 'essence' and can change the course quickly where indicated

• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.