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Position Details

Position Information

Announcement Number STAFF - VA - 26254

For questions regarding this position, please contact:

Melisenda Edwards

406-994-6329

[email protected]

Classification Title Admissions Evaluator Supv

Working Title Graduate School Recruitment & Admissions Supervisor

Brief Position Overview

The Admissions Supervisor in the Graduate Schools Recruitment and Admissions unit performs a variety of technical and customer service supportive and front-facing tasks, marketing and recruitment, and can step in for the Director of Graduate Recruitment and Admissions as needed.

Position Number 4M0982

Department Graduate School

Division Office of Academic Affairs

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $24.47 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

Under the supervision of the Director of Recruitment and Admissions at The Graduate School, this position will perform a variety of technical and customer service support tasks in support of The Graduate School and the Office of Recruitment and Admissions. Because this position has extensive contact with students, public, staff, faculty, and the department heads, the person in this position must possess the skills to tactfully and diplomatically respond to a wide variety of contacts. The work is highly detailed and requires teamwork, problem-solving skills, and interpretation and implementation of MUS and MSU policies and procedures. Personal initiative and judgment are essential to deal effectively with highly confidential and restricted academic record information.

Duties and Responsibilities

Under minimal supervision from the Graduate Admissions Director, this individual will:

+ Process graduate student admission applications, applicant re-enrollment forms, and other requests at the Graduate School level.

+ Become knowledgeable and able to step into the Director’s functions of planning, directing, and coordinating the overall admissions work unit.

+ Participate in the review and revision of current application and forms, recruitment brochures, and other relevant materials.

+ Collaborate regularly with the online application vendor (CollegeNET) regarding programming and functionality.

+ Assist in planning and conducting of graduate coordinator meetings at a frequency of twice per academic year; as well as other meetings associated with The Graduate School’s admission process (e.g., orientation, CollegeNET).

+ Provide oversight of records, compilation of statistics for reporting purposes and other electronic processes when necessary.

+ Assist in the training of Graduate School admissions students support staff.

+ Perform other duties as assigned/requested.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Two years post-secondary education plus three years administrative experience, which includes highly detailed work assignments and extensive contact with the public, or an equivalent combination of education and/or experience.

+ Demonstrated software experience, including relational databases, spreadsheets, and word processing.

+ Demonstrated experience composing, formatting, and proofing business correspondence and general office materials accurately and professionally.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ General knowledge of higher education curricula, policies and procedures.

+ Bachelor’s Degree in a related field or, an equivalent combination of relevant education and/or experience.

+ Demonstrated experience conducting meetings/trainings in a higher education setting; demonstrated ability to present in front of a large audience.

+ Experience developing multi-media training materials

The Successful Candidate Will

+ Demonstrated competence in exercising initiative, good judgment, and making consistent decisions when interpreting and applying policies and procedures.

+ Demonstrated ability to provide a high level of customer service in a positive, professional, and helpful manner.

+ Demonstrated strong verbal and written communication skills, and an aptitude for responding to a variety of questions from a broad range of individuals, both internal and external, to the organization.

+ Demonstrated competence in organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities in a busy office setting.

+ Demonstrated competence in maintaining, processing, and verifying detailed records with a high degree of accuracy.

Position Special Requirements/Additional Information

+ Be available on short notice to represent The Graduate School at on and off campus conferences or events.

+ Please address ‘Qualifications’ as well as ‘Successful Candidate Abilities’ in cover letter.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on January 27, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.