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Description We are looking for an experienced Senior Administrative Assistant to provide comprehensive support to executives and department leaders. This position is based in Shoreline, Washington, and involves managing a variety of tasks to ensure smooth operations within the organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities:

• Manage executives’ and department leaders’ calendars, coordinating schedules, meetings, and appointments effectively.

• Arrange travel plans and itineraries, ensuring all logistics are seamless and accurately handled.

• Prepare and refine reports, presentations, and correspondence to uphold high standards for accuracy and thoroughness.

• Maintain organized and up-to-date records, filing systems, and databases, generating reports as necessary.

• Serve as a point of contact for inquiries, providing accurate information and directing stakeholders appropriately.

• Track budgets, reconcile expenses, and prepare financial documentation to support department operations.

• Coordinate departmental activities, special projects, and meetings, ensuring deadlines are consistently met.

• Monitor office supplies inventory, process orders, and manage vendor communications.

• Support onboarding processes and assist with coordinating staff hired on a short-term basis or volunteers as required.

• Handle confidential information responsibly, adhering to organizational policies and maintaining discretion. Requirements • Minimum of 5 years of experience in administrative support roles, preferably at a senior level.

• Proficiency in managing complex calendars and coordinating schedules.

• Demonstrated expertise in arranging travel and logistics for executives.

• Strong skills in preparing detailed and well-organized documents, including reports and presentations.

• Familiarity with Microsoft 365 Enterprise applications, including SharePoint.

• Ability to manage conference calls and handle communication effectively.

• Experience in maintaining organized records and databases.

• Exceptional attention to detail and ability to handle sensitive information with confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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