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Description

Roseann Mabry from Robert Half is partnering with a small organization in O'Fallon , Illinois to place an Office Manager/ Administrative Assistant on a direct hire basis. The Office Manager/ Administrative Assistant will assist with the many events the organization attends on a national basis. The Office Manager/ Administrative Assistant will keep registration lists, create name tags, get signs for the golf tournament, for hole sponsorships, send out invitations, etc... This position will answer office phone, update Excel Spreadsheets with month dues and information for events, send out invoices and order office supplies. The Office Manager/ Administrative Assistant will prepare reports and PowerPoint presentations for the Board of Directors. The Office Manager/ Administrative Assistant will work onsite every day. The annual salary for the Office Manager/ Administrative Assistant will be up to 50K. Benefits are fully covered at no cost for employees.Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!

Responsibilities:

• Supervise and coordinate daily office operations to ensure seamless functionality.

• Manage procurement and inventory of office supplies, ensuring availability and cost-effectiveness.

• Oversee accounts payable processes, including accurate record-keeping and timely payments.

• Perform receptionist duties by welcoming visitors, handling incoming calls, and managing correspondence.

• Maintain organized filing systems for documentation and records.

• Collaborate with team members to support administrative needs and resolve operational challenges.

• Ensure adherence to company policies and procedures in all office activities.

• Monitor and manage budgets related to office expenses.

• Identify opportunities to improve office efficiency and implement solutions.

• Train and guide staff on administrative practices and office protocols.

Requirements • Minimum of 5 years of experience in office management or a similar administrative role.

• Proficiency in handling accounts payable processes.

• Strong organizational and time-management skills.

• Ability to manage office supply procurement and inventory effectively.

• Excellent communication skills for receptionist duties and team collaboration.

• Familiarity with maintaining filing systems and records.

• Proven ability to adhere to company policies and procedures.

• Competence in identifying and implementing process improvements. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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