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Description

Full-Time Facilities Coordinator

The hourly rate range for this position is $28.00 to $31.00 an hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.

Key Responsibilities:

• Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and

professional welcome.

• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of

accountability and ownership.

• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.

• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning

properly.

• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.

• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely

delivery of catering and event services.

• Manage conference rooms to ensure that they are properly prepared for use.

• Order, stock, and monitor pantry and office supplies.

• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.

• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.

• Tracking expenses and submitting them through Workday.

• Liaising with HR for new hire and termination process.

• Creating and updating QRG’s and other facilities documents as needed.

• Submitting work orders and building requests as needed.

• Facilitating pick-up and drop off for outgoing mail.

• Updating Chicago connect page as needed.

• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or

uncertain.

• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.

• Flexibility work to a shift in between the hours of 7AM – 6PM (flexibility working outside of scheduled hours when

needed).

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Requirements

• Bachelor's degree required • 2+ years of experience in a hospitality or facilities role, preferably in a corporate setting • Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously • Proficiency in Microsoft Office Suite and experience with facilities management software a plus • Ability to work independently and maintain a positive attitude in a fast-paced environment • Demonstrates a high level of accountability and ownership in all tasks and projects

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .