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Position Title: Administrative Assistant 1, Department of Physics - NY HELPS

Posting Number: C260002

Employer: State

Salary Range: $47,695

FTE: 1.00

Position Summary:

The Department of Physics (https://arts-sciences.buffalo.edu/physics.html) sector in the College of Arts and Sciences (https://arts-sciences.buffalo.edu/) at the University at Buffalo is seeking an Administrative Assistant 1 that will provide departmental support. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations.

The responsibilities will include the following, but not limited to:

+ Serve as the administrative contact for department staff and faculty.

+ Provide administrative and reception support to the department. This includes answering the main office phone line, distributing mail, submitting work orders, and maintaining the departmental keys.

+ Work with the Department Chair on alumni outreach, crowd funding efforts, and donor thank you notes.

+ Hire and supervise work study students for the department

+ Assist with department events as needed. These include open house, accepted student’s day, honors symposium, undergraduate convocation ceremony, awards ceremony (may include processing awards and notifying students).

Learn more:

+ Our benefits (https://www.buffalo.edu/administrative-services/for-faculty-staff/benefits/state/csea.html) , where we prioritize your well-being and success to enhance every aspect of your life.

+ Being a part of the University at Buffalo community. (https://www.buffalo.edu/)

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

Non-competitive (NY HELPS ):

+ high school diploma or high school equivalency diploma

+ two years of experience in administrative support

+ use of office software (e.g., email, word processing)

+ provision of customer service

+ business writing

+ management of an office

OR

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Preferred Qualifications:

+ Excellent oral and written communication skills.

+ Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.

+ Attention to detail, accuracy, timeliness, and excellent customer service.

+ Ability to establish and maintain effective working relationships with others.

+ Ability to organize and maintain office files.