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Summary

The HIM Records Management Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction.

STATUS: Full-time

DEPARTMENT: Health Information Management

SCHEDULE: 9 a.m. - 7 p.m. with partial weekend off (F/S or S/M)

ATTRIBUTES

• Excellent computer and customer service skills.• Knowledge of state and federal regulations regarding health information.• Ability to work under pressure with time constraints.• Ability to maintain confidentiality.• Ability to work autonomously, multi-task and prioritize effectively. • Self-motivated and able to adapt to shifting priorities in support of clinical and business operations.• Excellent verbal, written and active listening communication skills are required.• Ability to interpret and present information in a logical and orderly manner.• Excellent critical thinking skills, systems thinking, and problem-solving skills are necessary.• Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third party electronic medical record system. • Proficiency in Microsoft Office - Word, Excel, Outlook, Teams and PowerPoint.• Experience with Adobe Pro, Adobe Distiller, and Document Management systems preferred-Registered Health Information Technician (RHIT) Preferred• Ability to calculate figures; ability to apply basic math skills.• Excellent literacy skills.• Strong organizational skills and detail orientation.• Occasional travel; reliable transportation a plus.• High school Diploma, required. Associates Degree, preferred.

RESPONSIBILITIES

• Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems. • Prepares medical records for imaging according to scanning policies and procedures.• Scans documents into appropriate systems in accordance to department scanning policies.• Indexes scanned documents according to department policies and data integrity guidelines.• Conducts quality check upon the scanning and indexing of medical records.• Conducts imaging audits to ensure scanning procedures and guidelines are upheld.• Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.• Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.• Works collaboratively with the scanning/indexing vendor on the correction of errors.• Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.• Understands federal, state and organizational destruction guidelines.• Ensures established business document and medical record retention and destruction policies and guidelines are followed. • Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$17.50 - $20.00

CITY:

Rochester

POSTAL CODE:

14621

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.