"Alerted.org

Job Description

A global law firm has an immediate opening for an Executive Assistant in the Litigation department to join their Century City office. This role will support both partners and associates in the Internet and Technology group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. Other duties include the below:

-E-filing experience in state and federal courts is required

-Interface with clients, firm resources, and vendors on attorneys’ behalf

-Book travel

-Process expenses

-Manage calendars and scheduling

-Prepare engagement letters, open new matters, interface with New Business and Conflicts

-Prepare basic correspondence such as client letters and memos

-Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)

-Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)

-Enter, edit, release, and revise attorney time entries

-Interface with finance and assist with billing

-Set up and maintain document workspaces and serve as file keeper for case matters

-Manage email distribution lists for teams and contact information for clients and vendors

-Maintain list of court login/passwords and keep admissions up to date

-Maintain memberships of bar associations, CLE credits and dues, etc.

-Serve discovery and other substantive mailings/submissions

-Order Certificates of Good Standing for Pro Hac Vice

-Assist with hearing and trial logistics

-Handle printing, copying, and binder creation

-Process vendor invoices

-Prepare audit letters

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-5+ years of legal administrative/assistant/practice assistant/legal executive assistant/litigation experience within a law firm

-Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks

-Ability to treat sensitive/confidential information with appropriate discretion

-Strong sense of urgency, accountability, flexibility, and resourcefulness

-Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines

-Must possess tact, discretion, good judgement, and act with integrity in all situations

-Excellent interpersonal, written, and verbal communication skills

-Excellent computer proficiency (MS Office – Word, Excel, and Outlook)

-Excellent file management skills

-Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

-Ability to work overtime as needed -Bachelor's degree