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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

**Job Title:** Administrative Coordinator

**Entity:** HUP- Hospital of the University of Pennsylvania

**Department:** Pathology Surgical Lab

**Location:** Hospital of the University of Pennsylvania, 3400 Spruce Street, Philadelphia, Pa

**Hours:** Full Time

_**Competitive Benefits, Career Growth Opportunities and Tuition Assistance at University of Pennsylvania! **_

Summary:

This position serves as the Administrative Coordinator to the Medical Laboratory License holder, Section Faculty Directors and coordinates the Fellowship program.

It is a key point of contact for the Laboratory Medicine Division operating functions such as management of mail services, coordination of division meetings , management and carry through to implementation of some follow-up items from faculty and division meetings, maintaining administrative oversight of meeting schedules in a highly dynamic and complex academic setting. The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for developing and organizing clinical services across the division entities.

Responsibilities:

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Independently owns, prioritizes and initiates implementation of assigned work functions

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Responds to requests promptly demonstrating knowledge of the department's function and activity

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Maintains calendars and appointments; organizes and assembles materials for meetings

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Prepares documents, as needed, and answers correspondence as required

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Orders supplies, as needed

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Prepares reports for review by the Cheif of Service and others as directed

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Assists in maintaining project files, tracking documents, status reports and other documentation

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Manages Chiefs expenses in a timely manner;

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Participates in and supports select division projects

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Protects information with the highest level of confidentiality

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Communicates with departments in a professional and timely manner

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Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

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Other duties as assigned to support the unit, department, entity, and health system organization

+ Ensure internal communications messages are consistent across all mediums and for different departments of the organization. Makes travel arrangements and prepares travel advance and expense reports, reconciles travel documents.

Credentials:

+ American Association of Healthcare Administrative Management

Education or Equivalent Experience:

+ H.S. Diploma/GED (Required)

And

5+ years

administrative experience, preferably in an academic medical center

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 302043