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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Associate Director, Auxiliary & Financial Services - Boca Raton, FL.

Florida Atlantic University’s College of Nursing is seeking a detail-oriented and strategic professional to serve as Associate Director of Auxiliary & Financial Services. This role provides comprehensive financial oversight and operational leadership for auxiliary and self-supporting programs, including the Memory and Wellness Center and Community Health Center. The successful candidate will manage budgets, ensure compliance with university and regulatory standards, oversee personnel and grant processes, and drive efficiency through process improvement. The primary work location for this position is the Boca Raton Campus; however, the role will also require travel to and work at the college health sites. If you have strong financial management expertise, exceptional organizational skills, and a passion for supporting healthcare and academic initiatives, we invite you to apply.

Summary of Responsibilities:

+ Review Workday reports, ensuring budgets are not overspent and collaborating with supervisors to resolve budgetary matters.

+ Provides financial oversight of CON auxiliary and self-supporting programs, analyzing budgetary, human resource, and financial operations as needed.

+ Completes and oversees the financial management of all funds, including state, grant, auxiliary, and foundation accounts.

+ Prepares and develops monthly and quarterly financial operating reports for all funds.

+ Conducts reviews and evaluations to identify cost-reduction and operational efficiency opportunities.

+ Performs monthly bank reconciliations for MWC and CHC and prepares funding usage reports.

+ Processes journal entries, accounting adjustments, and payroll accounting adjustments as needed.

+ Creates and processes purchasing functions, expense reports, reimbursement requests, vendor payments, p-card expense reports, travel expense reports, spend authorizations, budget amendments, payroll adjustments, period activity pay, invoices, receipts, accruals, and CPO deposits.

+ Submits and manages SmartTag/account setup forms for CON’s regularly occurring funds.

+ Analyzes and monitors the accuracy of auxiliary, grant, and foundation reports and billing reports posted in Workday and related systems.

+ Provides financial oversight of Memory and Wellness Center, Community Health Center, Auxiliary and Foundation budgets and preparation and submission of Research Center's Annual Reports to Board of Governors.

+ Included in the development and management of the center's annual operating budget.

+ Provides required accountability reporting for FAU’s Clinical Practice Organization related to MWC and CHC.

+ Interfaces with external billing companies to ensure compliance with audit and regulatory requirements.

+ Monitors accounts receivable, analyzes trends, and forecasts revenue for MWC and CHC.

+ Consolidates all clinical practice data for the Centers to submit for the annual Self Insurance Premium (SIP) liability coverage, serving as direct point of contact and liaison on all inquiries.

+ Reviews insurance claims and Explanations of Benefits (EOB) to ensure appropriate billing and reimbursement according to existing contracts.

+ Prepares all financial materials for the annual independent CPO audit for MWC and CHC.

+ •Prepares and manages personnel contracts, certifies payroll, and resolves payroll discrepancies.

+ Initiates Workday Personnel business processes related to hiring, compensation, managerial oversight, personnel record updates, and workforce actions for MWC and CHC staff.

+ Maintains internal databases for personnel contracts, grant awards, and related documentation.

+ Reviews and certifies effort certification reports for grant-funded MWC personnel.

+ Works closely with the Division of Research to ensure MWC and CHC grant proposals are submitted timely.

+ Manages post-award grant processes, monitors expenditures, and ensures compliance with funding requirements.

+ Coordinates administrative and financial functions of fundraising events to ensure efficient operations.

+ Supports and oversees financial activities and reporting for Caring Hearts (MWC’s volunteer fundraising entity), the CHC Board of Directors, and the Dean of the College of Nursing.

+ Collaborates with vendors on assigned contracts, independent contractor profiles, pricing, and external group opportunities.

+ Records, Compliance & Process Improvement

+ Oversees the maintenance of records and files related to personnel, purchasing, inventory, contracts, grants, accounting, time and effort reporting, and student employment.

+ Evaluates and improves internal accounting and administrative processes to ensure compliance, efficiency, and alignment with organizational goals.

+ Ensures the integrity and accuracy of assigned financial and Personnel data, communicates discrepancies, and maintains standardized business operations forms and templates.

+ Provides guidance to MWC and CHC administrators, faculty, and staff on organizational development, performance management, and Personnel related matters.

+ Delivers training on Workday Financial and Personnel processes, departmental reports, and related topics.

+ Works closely with leadership to develop and implement organizational strategies that optimize financial and human resource operations.

+ Supports additional personnel and business processes assigned by the supervisor or Dean.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.

Preferred Qualifications/Skills:

Master's degree in Business, Finance, or Accounting, plus four years of relevant experience.

CPA, CMA or HFMA Certification.

Experience in Healthcare and/or insurance administration.

Salary:

$75,000 - $85,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:

CON: Business Office

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

The primary work location for this position is the Boca Raton Campus; however, the role will also require travel to and work at the college health sites.

Application Deadline:

2026-01-29

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.