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ntellectual Property Legal Assistant

Metro Milwaukee Area (Hybrid)

Full-Time | Hourly, Non-Exempt | 40 hours/week (Monday–Friday)

A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes.

Key Responsibilities

+ Prepare, revise, proofread, and organize correspondence and draft legal documents

+ Support client billing processes, including time entry, invoice review, edits, and distribution

+ Provide day-to-day administrative support to the intellectual property practice group

+ Assist with opening and maintaining new client and matter files within practice management and IP docketing systems

+ Prepare, send, and archive engagement letters for new clients

+ Scan, distribute, and electronically file incoming correspondence

+ Organize and manage email correspondence within the firm’s document management system

+ Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence

+ Support electronic filings with the U.S. Patent and Trademark Office

+ Generate and distribute docket reports, deadline reminders, and status updates to attorneys

+ Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting

Qualifications

+ Associate degree, high school diploma, GED, or relevant industry certification

+ Strong organizational skills with the ability to manage multiple priorities and deadlines

+ Exceptional attention to detail, particularly in document preparation and filing accuracy

+ Clear and professional written and verbal communication skills

+ Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)

+ Proficiency with Microsoft Office and legal technology tools, including document management systems, e-filing platforms, and practice management software

+ High level of professionalism and discretion when handling confidential information

+ Proactive mindset with the ability to anticipate needs and solve problems independently

Position Details & Benefits

+ Full-time position (40 hours per week)

+ Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period

+ Complimentary onsite parking

+ Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits

**Pay Details:** $70,000.00 to $75,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.