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Description

We are looking for an experienced Senior Administrative Assistant to join our team in San Ramon, California. In this contract role, you will provide high-level support to executives, ensuring seamless coordination of schedules, travel arrangements, and meetings. This position requires exceptional organizational skills and the ability to manage multiple priorities in a dynamic environment. This is a PART-TIME, onsite position - approximately 20 hours per week.

Senior Administrative Assistant Responsibilities:

• Coordinate and manage complex calendars for executives, ensuring efficient scheduling and prioritization.

• Organize and book intricate travel plans, including flights, accommodations, and itineraries.

• Plan and schedule meetings, including stakeholder and executive sessions, both virtually and in-person.

• Take detailed notes during quarterly stakeholder meetings and prepare agendas, documents, and presentations.

• Develop and refine PowerPoint slides to support executive communications.

• Maintain the general upkeep of office space to ensure an organized and efficient work environment.

• Facilitate conference calls and ensure all necessary resources are prepared and available.

• Provide administrative support for importing and exporting documents as needed.

• Collaborate with team members and executives to streamline administrative processes.

If you are interested in this Senior Administrative Assistant Position, please submit your resume today.

Requirements • Proven experience in senior administrative roles, particularly supporting executives.

• Expertise in managing complex calendars and scheduling.

• Skilled in arranging detailed travel plans, including international and multi-leg trips.

• Proficiency in preparing agendas, documents, and presentations using Microsoft Office tools.

• Strong organizational skills and attention to detail.

• Ability to handle sensitive information with confidentiality and professionalism.

• Excellent communication skills, both written and verbal.

• Familiarity with managing conference calls and stakeholder meetings. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .