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Description

Position Overview

Our client is seeking a highly organized and professional Administrative Assistant to support the MILSATCOM Systems Engineering, Integration, and Test (MSEIT) program. This role provides critical administrative and office management support within a fast-paced, highly collaborative government contracting environment supporting U.S. Air Force and Space Force missions. The ideal candidate is detail-oriented, proactive, and experienced in executive-level administrative support within a defense, military, or large enterprise setting.

Key Responsibilities

+ Provide comprehensive administrative support to the MSEIT program team, including leadership and technical staff

+ Coordinate and facilitate internal and external meetings, including conference room scheduling, meeting setup and breakdown, and preparation of meeting materials

+ Professionally interface with senior leadership, government customers, vendors, and internal personnel

+ Create, format, proofread, and distribute documents using Microsoft Office (Word, Excel, PowerPoint)

+ Assist with processing purchase requests and tracking related documentation

+ Manage visitor access processes, including verification in Visitor Access Request Systems (VARS)

+ Maintain and track badges and access credentials

+ Prepare and manage Monthly Activity Reports (MAR)

+ Maintain unclassified rosters and serve as backup support for classified roster management

+ Coordinate and distribute incoming and outgoing mail

+ Support office operations and special projects as assigned

Requirements

Required Qualifications

+ Minimum 2+ years of executive-level administrative support experience, preferably in a large business, government, or military environment

+ Proven experience managing calendars, scheduling meetings, and supporting events (including meetings and office functions)

+ Strong written and verbal communication skills with the ability to interact professionally with senior-level executives

+ Exceptional attention to detail, including advanced proofreading and document accuracy

+ Ability to work independently, manage competing priorities, and thrive in a fast-paced environment

+ Demonstrated initiative and ability to anticipate administrative and program needs

+ Active or eligible DoD Secret Security Clearance required

TalentMatch®

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