• Front Desk Coordinator

    Robert Half Office Team (El Segundo, CA)


    Description

    Client is seeking a dependable, highly organized Part-Time Receptionist & Administrative Assistant to support daily office operations and provide administrative support to the executive leadership team. This role serves as the front line of the organization while also handling essential administrative, HR, and financial support functions to keep the office running smoothly.

     

    Monday, Tuesday, Wednesday | 8 hours per day (24 hours per week)

    Key Responsibilities

    Front Office & Reception

     

    + Serve as the primary point of contact for all inbound and outbound calls

    + Greet visitors and manage front desk coverage

    + Coordinate meeting rooms and assist with event scheduling

     

    Executive & Administrative Support

     

    + Provide administrative support to the CEO, President, and COO

    + Schedule meetings, appointments, and company events

    + Prepare, update, and manage executive business cards and materials

    + Assist with travel requests and itinerary coordination

     

    Finance & Purchasing Support

     

    + Process expense reports and employee reimbursements

    + Enter financial data and assist with basic accounting tracking

    + Handle purchasing requests and vendor coordination

     

    HR & Employee Support

     

    + Coordinate employee onboarding and offboarding

    + Support new hire orientation and training logistics

    + Maintain personnel files and administrative HR documentation

     

    Office Operations

     

    + Manage shipping and receiving

    + Maintain filing systems and office records

    + Order and track office supplies

    + Support preparation of event and promotional materials

    + Provide general office and administrative support as needed

    Requirements

    + 2+ years in an administrative, receptionist, or office support role

    + Strong organizational and time-management skills

    + Professional phone etiquette and customer service abilities

    + Experience handling confidential and sensitive information

    + Proficiency in Microsoft Office (Word, Excel, Outlook)

    + Ability to multitask in a fast-paced professional office

    TalentMatch®

    •Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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