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Description

We are looking for a detail-oriented Billing and Admin Clerk to join our team on a long-term contract basis in Waltham, Massachusetts. This role involves managing billing processes, maintaining office operations, and ensuring smooth interactions with vendors and clients. The ideal candidate will have excellent organizational skills and a proactive approach to handling administrative tasks.

Responsibilities:

• Prepare and issue monthly invoices using specialized billing software and follow up on outstanding payments.

• Monitor accounts receivable and send reminders for overdue balances as necessary.

• Process expense reports and ensure accurate tracking of monthly expenses.

• Manage vendor bills, corporate credit card transactions, and obtain necessary approvals.

• Maintain office inventory, anticipate supply needs, and place orders while adhering to budget guidelines.

• Perform routine maintenance and troubleshooting for office equipment and technology.

• Build and sustain positive relationships with building management to ensure smooth operations.

• Welcome clients and visitors, providing excellent customer service and addressing inquiries.

• Support administrative functions, including inventory reconciliation and report preparation.

• Ensure all billing and payment processes are handled efficiently and accurately.

Requirements

• At least 2 years of experience in billing, expense reporting, or related administrative roles.

• Strong proficiency with billing software and other financial systems.

• Ability to process payments and manage vendor accounts effectively.

• Excellent organizational skills with attention to detail.

• Experience in inventory management and reconciliation.

• Proficiency in handling office technology and performing basic troubleshooting.

• Strong communication skills to interact with clients, vendors, and team members.

• Ability to work independently and prioritize tasks in a dynamic environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .