• Billing Analyst

    Aston Carter (Chesapeake, VA)


    Job Title: Billing Analyst

    Job Description

    Join our Freight Audit Billing (FAB) team, responsible for managing the manual and automated billing processes for 23-24 overseas countries. As a Freight Audit/Billing Analyst, you will handle billing cycles on a weekly basis, with each person assigned to a specific country. The role involves running scripts to automate billing, making necessary adjustments, and auditing the process to ensure accuracy. You will also provide internal and external support for transportation/logistics services outside of the US, ensuring compliance with customer requirements and standard operating procedures (SOPs).

    Responsibilities

    + Manage the billing process according to customer requirements.

    + Coordinate shipments moving from offshore to offshore locations.

    + Set up new business and coordinate with sales, offshore locations, customers, and third parties.

    + Document requirements and/or SOPs to ensure accurate billing processes.

    + Audit shipments and invoices against customer requirements and tariffs.

    + Analyze shipment documentation for SOP compliance and execute the billing process.

    + Perform shipment data entry and billing in the transport management system.

    + Research and resolve accounting issues and complex transactional items.

    + Act as a primary point of contact for third-party billing requests.

    + Coordinate within the department and with account managers and other parties as necessary.

    + Work closely with various parties to meet customer requirements and support billing processes.

    + Escalate issues to department management with recommendations and justifications.

    + Assist in other tasks as needed.

    Essential Skills

    + Proficiency in Excel, including pivot tables, VLOOKUPs, concatenates, and SUMIF functions.

    + 2-3+ years of billing experience (open to less with strong Excel skills).

    + Strong computer skills for setting up equipment and using multiple systems.

    + Experience with freight forwarding, freight invoices, and logistics.

    + Familiarity with SAP ERP and other relevant systems.

     

    Additional Skills & Qualifications

     

    + Freight forwarding experience or general understanding of the air/land/ocean/rail transportation industry.

    + Comfortable using multiple computer programs.

    + Curiosity to understand the 'why' and 'how' of processes.

    + Ability to work in a group environment and willingness to help teammates.

    + An associate's degree is ideal but not required.

    + Strong communication skills to navigate time differences with international partners.

    + Proficiency in understanding script files for staging invoices in Excel.

    Work Environment

    The position is onsite for 5 days a week from 8:30 AM to 5:00 PM, with an hour lunch, totaling a 40-hour work week. Overtime may be required at times. The work environment involves using multiple systems such as Excel, SAP, SBI, Tango, OD&M, and Coupa. Employees are issued a company laptop and two monitors

     

    Job Type & Location

     

    This is a Permanent position based out of Chesapeake, VA.

    Pay and Benefits

    The pay range for this position is $60000.00 - $60000.00/yr.

     

    This role is a direct hire with a large global transportation company

     

    Workplace Type

     

    This is a hybrid position in Chesapeake,VA.

     

    Application Deadline

     

    This position is anticipated to close on Jan 23, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.