"Alerted.org

The Special Projects Coordinator operates at the heart of unique and diverse initiatives within an organization, orchestrating the seamless execution of projects that fall outside the realm of regular operations. This role demands a multifaceted skill set, including meticulous planning, effective communication, and the ability to adapt to the evolving needs of the project and organization. By serving as the linchpin for these distinctive endeavors, the coordinator ensures that each project is aligned with the organization’s goals, completed on time, and within budget. Through their efforts, they facilitate the exploration of new ideas, the implementation of innovative solutions, and the achievement of strategic objectives, thereby contributing to the organization’s growth and success in a dynamic environment. This role will have employees as well as contractors working under it.

• Defines project scope, goals, and deliverables. Creates comprehensive project plans, including detailed timelines and milestones.

• Acts as a central point of contact between internal teams and external partners.

• Identifies necessary resources, manages project-specific budgets and monitors expenses to prevent cost overruns.

• Maintains project documentation, prepares progress reports, schedules meetings, and manages data entry in project management software such as Maximo and PeopleSoft.

• Proactively identifies "blockers" or risks that could stall progress and develop mitigation strategies or corrective measures.

+ Coordinate cross-functional teams across different departments to ensure effective collaboration and communication throughout the project lifecycle.

+ Negotiate with external vendors and contractors for services and products necessary for project completion, ensuring quality and cost-effectiveness.

Requires 5 years’ experience in project coordination.