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Job Description

Description:

Come build community, explore your passions, and do your best work with large fortune 500 company, that delights its customers through delivery of large, complex programs and solutions implementing Microsoft technology.

This role is ideal for someone who enjoys coordinating across teams, keeping business processes running smoothly, and ensuring operational accuracy across a wide variety of workstreams.

Although this role does not handle day-to-day hands-on accounting tasks, it is responsible for monthly preparation of customer invoices, reviewing and validating timecards and related vendor invoices, and initiating Purchase Orders (POs) and tracking PO usage / status. This role is also responsible for access audits and internal control / compliance as well as other miscellaneous finance and administrative tasks.

This opportunity will allow you to deepen your operational toolkit and showcase meticulous attention to detail. while managing multiple workflows across multiple organizations to completion.

Get ready to roll up your sleeves to handle everything from invoice reconciliation to access audits and timecard validations—this position is for someone who thrives on getting the details right, every time. If you enjoy variety and welcome the challenge to learn and grow, this position is for you.

A strong candidate will:

• Exhibit exceptional attention to detail

• Thrive in switching between multiple, dynamic tasks and be willing to do whatever is needed to contribute

• Demonstrate the ability to prioritize workloads and meet deadlines

• Navigate between Excel, SharePoint and finance systems (Dynamics 365 Business Central)

• Enjoy organizing / refining complex multi step processes

• Be strong at written communication and process documentation

Position Details

• Location: Remote (US-based)

• Travel: Minimal to none required

• Schedule: M-F, 9-5; no time zone preference, but should be flexible about working with colleagues in multiple U.S. time zones

Responsibilities

• Financial Operations: Prepare, release and track customer invoices; manage accounts receivable follow up; coordinate billing requests with Accounting; validate vendor timecards / invoices against POs and track PO availability; contribute to the monthly / quarterly forecasts and annual budget process; assist with month end activities and project reconciliations; and other miscellaneous tasks.

• Process Documentation & Improvement: Identify, document, and standardize undocumented operational processes; regularly review existing processes and drive continuous improvements to increase accuracy, efficiency, and scalability.

• Procurement: Process purchase requests (including Amazon/FedEx), initiate PO request and monitor PO status to closure.

• Controls, Access & Compliance: Perform quarterly access audits

• Systems & Data Stewardship: Maintain accounting / project setup (codes, resources); maintain shared repositories

• Stakeholder & Event Support: Coordinate meetings, conferences, and tradeshow logistics; assist Business Development activities; provide onboarding information to new hires (policies, Amex, and system access prerequisites).

• General Administration: Track monthly travel rosters; support ad hoc requests from Vexcel leadership; perform additional administrative tasks to keep programs running smoothly.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 5+ years of hands on business administration, operations, and program coordination experience in a fast paced environment.

• Experience with Dynamics 365 Business Central. General understanding of Accounting processes and cycles.

• Proven mastery of detail: Track, reconcile, and close tasks with near zero tolerance for errors across invoices, POs, timecards, and access records.

• Demonstrated experience documenting undocumented processes, maintaining SOPs, and driving improvements to existing operational workflows in a cross functional environment.

• Demonstrated experience partnering with various levels of a matrixed organization to resolve issues end to end and providing direction as needed.

• Intermediate to advanced proficiency in Microsoft Excel; advanced skills in Outlook, SharePoint, and ability to quickly learn internal finance / timekeeping systems.

• Able to communicate effectively with stakeholders at all levels.

• Clear, concise written and verbal communication. Preferred / Bonus Experience

• Experience supporting financial operations (POs, vendor coordination, timekeeping), but not a pure accounting role.

• Prior ownership of headcount allocations, project code/resource setup, and month end close support.

• Familiarity with access certifications, and audit ready documentation.

• Experience coordinating conferences / tradeshows and executive-level meetings.

• Exposure to business development support activities (e.g., materials preparation, logistics).