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Job Description

Job Summary

A client of Insight Global who is a global leader in activated carbon manufacturing and environmental purification technologies, is seeking a Plant Administrative Specialist for their Pearl River Plant (PRP). This specialist will provide comprehensive administrative support across production, raw materials, compliance, payroll, HR coordination, and plant operations.

The role is responsible for maintaining critical documentation, supporting environmental and regulatory reporting, coordinating materials and SAP transactions, processing weekly payroll, scheduling plant activities, and serving as an administrative hub for multiple departments. This is a full time onsite opportunity supporting plant leadership and operational teams in a fast paced manufacturing environment.

Key Responsibilities

• Plan, schedule, and organize plant functions, meetings, hiring activities, and operational events

• Compile and distribute monthly campaign summary data and production related reports

• Process weekly payroll for plant employees; maintain accurate employee records and timesheet approvals

• Maintain plant petty cash, postal services, office supplies, and travel arrangements

• Complete and manage monthly expense reports and assist with Profit Plan preparation

• Perform and maintain regulatory and compliance documentation including:

o Waste manifests

o Discharge monitoring reports

o Radioactive inspection documentation

o Emissions, incident, CAM, and OSHA 300 reporting

• Support the ordering, scheduling, and receiving of coal and raw materials, including maintaining coal usage models

• Execute all SAP transactions related to coal and raw material receipts, transit movements, and discrepancy resolution

• Perform goods receipts for raw materials and collaborate with procurement for issue resolution

• Coordinate cross functional communication with production, HR, finance, EH&S, and plant management

• Support plant improvements and assist leadership with special administrative projects and audits

• Maintain consistent documentation standards and uphold all plant, safety, and compliance procedures

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 3–5 years of administrative support experience, preferably in a manufacturing, industrial, or plant environment

• Strong data entry accuracy and speed; ability to manage and track high volume documentation

• Experience with any ERP system (SAP strongly preferred), including data transactions, goods receipts, and raw material tracking

• Proficiency in Microsoft Office (Excel for tracking/reporting, Outlook, Word, Teams

• Strong communication, organization, and professional soft skills; ability to collaborate with production, HR, EHS, and management

• Ability to manage multiple workflows such as payroll, reporting, compliance documents, and procurement simultaneously • Payroll processing experience (weekly payroll for plant employees)

• SAP experience specific to raw materials, goods receipts, and coal related transit transactions

• Experience supporting compliance reporting (waste manifests, discharge monitoring, emissions, OSHA 300 logs)

• Familiarity with raw material handling or supply chain operations

• Exposure to environmental, safety, or regulatory documentation (CAM reports, inspections, incident logs)

• Experience providing administrative support to EH&S, production, and plant leadership teams