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PRIMARY DUTIES & RESPONSIBILITIES

Document Control & Quality Records (API Q1 / ISO Aligned)

+ Control, maintain, and update internal and external documents in accordance with API Q1 document and record control requirements.

+ Ensure proper document review, approval, revision control, distribution, and archival.

+ Prevent unintended use of obsolete documents across all departments.

+ Maintain document retention and traceability requirements per API Q1 and customer contracts.

+ Support internal and external audits by ensuring document readiness and traceability.

Calibration Management

+ Maintain and update the calibration system for all inspection, measuring, monitoring, and test equipment (TMMDE).

+ Track calibration status, due dates, out-of-tolerance conditions, and corrective actions.

+ Ensure calibration records are complete, accurate, and readily available for audits.

+ Coordinate with external calibration providers as needed.

Training & Competency Records

+ Maintain training matrices and personnel qualification records per API Q1 requirements.

+ Ensure timely updates for onboarding, job-specific training, retraining, and competency assessments.

+ Track training effectiveness and expiration where applicable.

+ Support department managers with training documentation and reporting.

Receiving & Supplier Documentation

+ Review, organize, and control supplier documentation received with raw materials and purchased components, including Material Test Reports (MTRs), Certificates of Conformance, and supplier quality documents.

+ Ensure supplier documents meet purchase order, specification, and API Q1 requirements.

+ Maintain traceability between received materials and production records.

+ Coordinate with Supply Chain and Quality on nonconforming or missing supplier documentation.

Customer Documentation & Data Packages

+ Create, review, and compile complete customer data packages in accordance with contract, customer, and API requirements.

+ Ensure accuracy, consistency, and traceability of records included in customer packages.

+ Coordinate with Quality, Production, Engineering, and Shipping to ensure timely release of documentation.

+ Maintain records of delivered customer documentation.

Data Entry & System Integrity

+ Perform accurate data entry across systems supporting: Receiving, Production, Inspection, and Shipping.

+ Ensure data integrity and traceability from raw material receipt through final product shipment.

+ Support continuous improvement by identifying gaps, redundancies, or waste in documentation and data flow.

Purchasing Support (In-Department)

+ Support Quality-related purchasing activities in alignment with the NOV Supply Chain program.

+ Assist with purchase requisitions for calibration, quality services, and approved suppliers.

+ Ensure purchasing documentation complies with NOV procedures and API Q1 requirements.

+ Coordinate with Supply Chain on supplier documentation and approvals.

Continuous Improvement & Quality Culture

+ Support the shift from detection to prevention by improving document clarity, availability, and usability.

+ Identify opportunities to simplify, standardize, and digitize documentation processes.

+ Participate in corrective actions, management review inputs, and quality improvement initiatives.

+ Act as a quality system resource for production, inspection, and support teams.

EDUCATION & EXPERIENCE QUALIFICATIONS

+ Associate or bachelor's degree preferred (Quality, Business, Engineering, or related field).

+ Experience in document control, quality systems, or regulated manufacturing environment.

+ Working knowledge of API Q1 and/or ISO 9001 requirements.

+ Strong attention to detail and organizational skills.

+ Proficiency with ERP systems, document control platforms, and Microsoft Office.

+ Ability to work cross-functionally with Quality, Supply Chain, Production, and Engineeri ng.

Preferred Qualifications

+ Experience in oil & gas, fiberglass, or manufacturing environments.

+ Experience supporting audits (internal, customer, API).

+ Familiarity with calibration systems and training management.

+ Experience with customer data books and supplier quality documentation.

JOB REQUIREMENTS

Ability to work overtime and shift work as required

BEHAVIORAL COMPETENCIES

+ Quality & Prevention Mindset

+ Ownership, Accountability, & Attention to Detail

+ Process Thinking & Continuous Improvement

+ Communication & Collaboration

+ Time Management & highly organized

+ Integrity & dependability

NOV offers a competitive benefits package, starting the first date of employment that includes: medical, dental, vision, life insurance, 401K savings plan, paid time-off, starting with 3 weeks of vacation! For more specifics please visit our benefits page https://usbenefits.nov.com/